Overview
Project Coordinator Jobs in Eagan, Minnesota, USA at ZipRecruiter
Job Description
Job Purpose:
We are seeking a detail-oriented and organized Project Coordinator with a background in the construction industry to join our team. The Project Coordinator will support billing activities, ensure timely invoices and payment processing, and work closely with project managers, project operations, clients, and accounting to coordinate contractual requirements and documentation tasks. This is a full-time position (40 hours per week) located in our Eagan, Minnesota office.
The pay range is $23.00 – $26.50 per hour, depending on education, experience, and other factors.
Duties and Responsibilities:
Create and maintain projects in our Project Management system.
Enter and track contract change orders.
Prepare, review, and ensure accuracy of invoices, including compliance with contract terms.
Provide invoices and lien waivers to the Project Accountant or Accounts Receivable for review.
Submit invoices promptly via client portals such as Textura, E-builder, GCPAY, Procore, etc.
Follow up on outstanding invoices and resolve billing discrepancies.
Coordinate with accounts receivable and clients to address inquiries and ensure prompt payments.
Attend or arrange project status meetings.
Generate project reports as needed.
Assist in project close-out and transition to the service department.
Support the accounting team and acquisition processes as needed.
Required Skills & Abilities:
Excellent verbal and written communication skills, with professionalism in interactions.
Strong organizational skills and meticulous record-keeping.
Responsibility, attention to detail, personable attitude, and adaptability.
Familiarity with construction billing processes, contracts, and terminology is a plus.
Analytical and problem-solving skills with keen attention to detail.
Proficiency in Vista software; experience with other construction management software is a plus.
Education, License, and Experience:
2-3 years of billing and coordination experience, preferably in construction.
Bachelor’s degree in accounting, finance, or a related field.
Strong skills in Microsoft Office Suite, especially Excel.
Physical Requirements:
Prolonged sitting, standing, bending, stooping, and stretching; manual dexterity for data input.
Occasional lifting up to 30 pounds.
Maintain a clear drug and alcohol screening protocol.
Reasonable accommodations may be made for individuals with disabilities.
Travel Requirements:
None
Management reserves the right to revise this description at any time. The job description is not a contract of employment, and employment may be terminated at any time for any reason as outlined in the employee manual or other written agreement.
An Equal Opportunity Employer
We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status. We aim to provide equal opportunity for all qualified applicants, with selection based on job-related factors.
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Title: Project Coordinator
Company: ZipRecruiter
Location: Eagan, Minnesota, USA
Category: Accounting (Office Administrator/ Coordinator, Accounting Assistant, Accounts Receivable/ Collections), Administrative/Clerical (Office Administrator/ Coordinator)
