Overview
Project Coordinator Jobs in Mountain View, California, USA at INTELLISWIFT INC
Pay rate range – $30/hr. to $32/hr. on W2
Top Skills-
Organization Skill(detail oriented), Self-driven, Supporting Executive Communications
DESCRIPTION
We are seeking a detail-oriented and organized Project Manager to oversee key company events and initiatives in a global context.
This contract position will involve coordinating the logistics and execution of meetings, programs, global meetings with senior leadership, and supporting communication efforts through newsletters. This role requires strong coordination and communication skills to effectively liaise with stakeholders across the global team of 700 employees in the US, India, the UK, Poland, and Korea.
KEY RESPONSIBILITIES
Project and Program Management
• Support our team in managing diverse projects and programs, streamlining administrative operations and all coordination activities
• Create detailed plans to accomplish goals and integrate necessary tasks.
• Work with cross-functional teams to manage the execution of events, ensuring alignment with project goals and timelines.
• Proactively manage timelines, resources, and stakeholder communication to ensure successful project completion.
• Manage the logistical aspects of meetings, including coordination of meeting schedules, agendas, and supporting materials.
• Collaborate with leadership teams to gather content, organize presentations, and align updates.
• Develop promotional materials and manage email communications to increase engagement on projects and programs.
• Track outcomes, follow up on action items, and provide reports to stakeholders.
• Serve as the liaison between teams in India, the UK, Poland, and Korea to ensure effective communication and smooth execution.
Administrative Support
• Provide ongoing administrative support for events, including managing calendars, budgets, and communications.
• Assist with project documentation, such as meeting agendas, minutes, and status reports.
Additional
Duties :
• Support ad-hoc projects and initiatives as needed to achieve company goals and objectives.
QUALIFICATIONS
• 1-3 years of experience managing programs/projects across multiple regions, teams, and functions.
• Ability to think creatively but results-focused, work from strategy to execution and collaborate effectively.
• Ability to multi-task, prioritize, and manage across multiple, often time-sensitive initiatives.
• Ability to thrive in an ambiguous environment with meticulous planning and analytical skills.
• Ability to work as a self-driven Project Manager, supporting executive communications by effectively conveying project updates, aligning team efforts with strategic goals, and ensuring seamless communication between executives and project teams.
• Ability to be proactive, team-work oriented, and inspire trust by demonstrating sound judgment & integrity.
• Bachelor’s degree or equivalent practical experience.
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Title: Project Coordinator
Company: INTELLISWIFT INC
Location: Mountain View, California, USA
Category: Administrative/Clerical (Business Administration, Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin), Business (Business Administration, Office Administrator/ Coordinator)
