Overview
Project Coordinator/Administrative Assistant Jobs in New York, NY at Imperial Parking Systems
Join Our Team as an Executive Assistant!
Are you an organized, proactive, and detail-oriented professional ready to support a dynamic CEO and executive team? Are you a master of multitasking who thrives in fast-paced environments? If so, we want you to be part of our success story!
Location:
On-site in Palm Beach Gardens HQ
Reports To:
Chief Executive Officer & Chief Operations Officer
Why This Role Matters:
As our Executive Assistant, you’ll be the go-to person ensuring the CEO’s and executive team’s time and efforts are laser-focused on driving business success. You’ll be entrusted with responsibilities that require discretion, critical thinking, accuracy and a poised and professional demeanor.
What You’ll Do:
Maximize the efficiency of the CEO and executives by managing schedules, coordinating follow-ups, and arranging travel and accommodations.
Prioritizing and managing time sensitive commitments.
Organize meetings, events, and conference calls with attention to detail, including agendas, logistics, and materials.
Provide rapid, high-quality responses to requests, even during after-hours or weekends when necessary.
Building and maintaining strong relationships with executives, board members, Providers, and staff on behalf of the CEO.
Maintain detailed reports, handle confidential information with utmost professionalism, and anticipating the needs of the CEO and executive team and proactively addressing them.
Be a reliable bridge between the executive team and internal stakeholders, fostering trust and credibility.
Process expenses, manage cost-control initiatives, and assist with financial tasks.
Exhibit excellent verbal and written communication skills in all professional interactions.
What You Bring to the Table:
A Bachelor’s degree and a minimum of 3 years relevant experience supporting a C-Level executive, or an equivalent combination of education and experience.
Proficiency in Microsoft Office Suite, with expertise in Excel and PowerPoint.
Exceptional interpersonal skills, organization, and a sharp eye for detail.
The ability to juggle multiple priorities under pressure while maintaining professionalism.
A proactive approach to problem-solving and the ability to think critically.
Strong communication skills, with the ability to handle high pressure situations with professionalism, sensitivity and tact.
Why You’ll Love Working Here:
A supportive team environment where collaboration is key.
Great team-oriented culture where success is celebrated and rewarded.
Opportunities to make a meaningful impact at the executive level.
A role that rewards initiative, professionalism, and innovation.
Are you ready to take your career to the next level? If you’re passionate about providing high-level administrative support in a fast-paced and rewarding environment, apply today!
About Us:
OneLife Health & Performance is a health & aesthetic medical clinic in Palm Beach Gardens, FL. We are a preventative, lifestyle medicine practice that specializes in health optimization, medical weight loss, hormone therapy, IV therapy, medical aesthetics, lasers, and more.
Job Type: Full-time
Expected hours: 40 per week
Benefits:
Health insurance
Paid time off
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Palm Beach Gardens, FL 33418 (Preferred)
Ability to Relocate:
Palm Beach Gardens, FL 33418: Relocate before starting work (Preferred)
Work Location: Hybrid remote in Palm Beach Gardens, FL 33418
Title: Project Coordinator/Administrative Assistant
Company: Imperial Parking Systems
Location: New York, NY
