Overview
Project Coordinator – Diagnostics Jobs in Town of Texas, Wisconsin, USA at Walter P Moore
Position: Project Coordinator Support – Diagnostics
Location: Town of Texas
We are seeking a highly organized and detail-oriented Project Assistant to provide administrative and document control support to our U.S. office team. This role is critical in assisting consultants, ensuring efficient project coordination, and maintaining document accuracy and organization. The ideal candidate thrives in a dynamic environment, quickly adapts to new tools and processes, and proactively alleviates the team of administrative tasks.
Key Responsibilities
Set up new opportunities and projects in the system.
Assist in drafting and formatting proposal documents.
Maintain organized project files, ensuring documents are properly filed and indexed.
Review work products (e.g., reports, memos) for grammar, spelling, and formatting accuracy.
Coordinate document production for litigation projects while following SOP requirements.
Proactively follow up with clients for status updates to ensure project continuity.
Support the Project Coordinator in tracking deadlines and ensuring the team stays on task.
Assist in maintaining and renewing professional memberships and P.E. licenses.
Participate in team and office meetings, providing administrative support as needed.
Assist with collection efforts on aged invoices when required.
Maintain a daily record of time for both billable and non-billable activities.
Skills
Strong organizational skills, attention to detail, and ability to manage multiple tasks effectively.
Excellent communication skills with a proactive approach to problem-solving.
Ability to learn and adapt to new software quickly.
Qualifications
5+ years of experience in document control/management or administrative support.
Bachelor’s degree in science is required;
Master’s degree in Communications preferred.
Experience in legal, paralegal, or engineering consultancy is a plus.
PMP or Project Management certification is a plus.
Proficiency in Microsoft Word, Excel, Adobe Acrobat, Teams, SharePoint, and Outlook.
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Title: Project Coordinator – Diagnostics
Company: Walter P Moore
Location: Town of Texas, Wisconsin, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Data Entry, Business Administration, Virtual Assistant/ Remote Admin)
