Overview
Project Data & Operations Coordinator Jobs in New York City, USA at BLDG
Project Data & Operations Coordinator
BLDG
About the Company:
BLDG was founded in 2011 to further LSS Architecture’s dedication to design, craft, collaboration, and desire to find the best ways to create great architecture. BLDG is more than just a construction management company. We integrate with design teams early in design and collaborate closely throughout all phases to foster a holistic design and building process. BLDG provides valuable resources and expertise to the greater studio reinforcing a culture of curiosity, learning, and creating that we value.
Come join our dynamic and multidisciplinary practice to create better ways to make better space.
Role Summary:
The Project Administrator provides administrative, financial, and data-focused support for all BLDG projects. In addition to traditional project coordination, this role plays a key function in maintaining accurate project data, managing digital workflows, supporting reporting needs, and ensuring information is complete, consistent, and actionable across Project Teams.
Primary Responsibilities:
Project Coordination & Operations
- Support Project Teams (Architect, Project Manager, Site Manager, etc.) in all aspects and phases of a project.
- Ensure safety documents, permits, and company licenses are accurate and up to date.
- Assist field staff by ordering and tracking deliveries, materials, and site services.
Data Administration & Digital Workflow Support
- Enter, maintain, and audit project data, including contracts, vendor directory, invoices, change orders, purchase orders, payments, and Certificates of Insurance in Procore and other applications.
- Collect and monitor vendor supporting paperwork (e.g. Lien Waivers).
- Assist with project financials, including client and vendor invoices and payments.
- Support budget tracking, payment schedules.
- Coordinate information between Project Teams and Finance Team.
Required Skills & Qualifications
- Proficiency in Procore including Financial Management Tools.
- Intermediate to advanced Microsoft Excel, including working with large datasets, lookups, pivot tables, charts, and data validation.
- Basic knowledge of Quick Books preferred.
- Understanding digital workflow methodologies and data management practices.
- Strong organizational skills and ability to prioritize time-sensitive tasks.
- High attention to detail, accuracy, and consistency in data management.
- Clear written and verbal communication skills, including the ability to explain information effectively to internal and external stakeholders.
- Problem-solving mindset and the ability to proactively identify issues.
Experience:
- Experience in the construction or building design industry preferred.
- Experience with NYC/NYS agencies is a plus.
Benefits
Comprehensive benefits package.
Salary range, 67k-80k based on experience and skill levels.
Applying
Send resume and cover letter to , use BLDG for the subject line.
Title: Project Data & Operations Coordinator
Company: BLDG
Location: New York City, USA
Category:
