Overview
Project Facilitator Jobs in Carrollton, Texas, USA at TCM Corp. (Acquired by Southland Industries)
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Position Summary
Perform a variety of routine and non-routine clerical and administrative tasks in support of an assigned individual, a group of individuals, or a location. Project a professional image and maintain the necessary resources to facilitate a cohesive and productive work environment.
Responsibilities
Provide office/job support to Project Management team.
Create and modify documents using MS Word and Excel. Create presentations using PowerPoint.
Issue purchase orders, track and manage material/equipment purchases.
Manage job OCIP/CCIP, MWBE requirements, bonds, and document control.
Perform general clerical duties, including copying, faxing, sorting, binding, supplies inventory, and miscellaneous errands.
Set-up and maintain filing systems (electronic and hard copy).
Set up and coordinate meetings (conference room and teleconferencing).
Take meeting minutes and transcribe dictation tapes.
Act as a liaison from office to field and other company departments (if applicable).
Pull building permits and request inspections.
Manage subcontractor agreements and process subsequent work agreements.
Process monthly progress billings using company software and AIA Documents.
Process and post job change orders as required.
Code invoices for payment.
Assist with tracking various projects from beginning to end and help project management monitor their success.
Perform additional assignments as requested.
Qualifications
Knowledge of office routines and business protocol
Experience in billing, construction terms, paperwork and processes.
Strong computer skills and ability to work effectively in MS Office
Strong written and verbal communication, interpersonal, and organizational skills
Ability to type 50-60 WPM accurately
Familiarity with office equipment (copier, fax, scanner, printer, multi-line phone system, calculator/adding machine)
Ability to multi-task and prioritize
Knowledge and accuracy in arithmetic
Working knowledge of reporting and billing needs in the construction industry
Working knowledge of documentation, systems, and management procedures in the construction industry
Minimum Requirements
High school degree or equivalent with 1-2 years of business school/clerical training preferred
3-5 years of proven support/experience in the construction industry
Additional Information
The role involves supporting project management, handling documentation, coordinating meetings, managing permits and agreements, processing billing, and tracking project progress. The candidate should have relevant experience in construction support roles, strong organizational skills, and proficiency in MS Office.
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Title: Project Facilitator
Company: TCM Corp. (Acquired by Southland Industries)
Location: Carrollton, Texas, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Data Entry, Clerical, Executive Admin/ Personal Assistant)
