Overview
Property Administrative Assistant Jobs in Washington, D. C., D.C. at JLL
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
JLL has an exciting opportunity to work with our Retail Property Management team at Union Station in DC. We are offering the opportunity to join our team working with a global leader in real estate property management.
The Administrative Assistant serves as a fundamental coordinator to property operations and administration. This position reports directly to the General Manager while working with and taking directions from each department Manager.
General Responsibilities
This position is the first point of contact for office visitors and callers. Represent the company well by greeting office guests, visitors, contractors, and employees, answering telephone, and directing callers to the appropriate party, act as the point of contact for deliveries, update tenant phone list, respond and follow through on requests for information and communication with all levels of management with minimal supervision.
Maintain the office as a professional, organized, and well-kept environment. General office housekeeping tasks.
Prepare service contracts for operations department, submit work orders.
Track Certificates of Insurance for contractors, specialty leasing/ancillary income programs.
Assist in preparation and distribution of retailer memos, announcements, monthly newsletter.
General filing & Ordering of supplies as directed by the General Manager
Participates as administrative point person for assigned special projects and requests such as the monthly forecast report, annual budget, sales reports.
Serves as retailers’ liaison between Shopping Center Management and retailers at the shopping center.
Participates in weekly Management Staff Meetings, taking meeting minutes.
Interacts with Corporate team members from various disciplines, mall management team members, other employees, and customers to assist with information exchange, problem solving and requests.
Prepares, creates, edits requested reports and presentations via Yardi and Microsoft Programs such as WORD, EXCEL, POWERPOINT, etc.
Prepares, processes, files tenant correspondence, memos, reports and maintains up-to-date tenant files – both hard files at the shopping center and digital files.
Setup work orders and coordinate retailer move-in and move-out.
Assists the Office Manager and Vice President, with monitoring, maintaining and enforcing common area and tenant standards by regular communications with retailers, following procedures and daily reviews of the common area and inline retail visual merchandising and hours of operation.
Collect and document sales information from retailers as stipulated in the Lease/License Agreement.
Prepares opening/closing documents, defaults and any other accounting document relating to leasing.
Tracks, collects, and …
Title: Property Administrative Assistant
Company: JLL
Location: Washington, D. C., D.C.
Category:
