Overview
Property Administrative Specialist Jobs in Newport Beach, CA at Marriott International, Inc
Department
OFFICE OF THE DEAN – MEDICINE (IN-DOSM-IUINA)
Job Summary
Department-Specific Responsibilities
Independently schedules, coordinates, and manages complex meetings, events, and travel logistics for the Executive Associate Dean of Educational Affairs, ensuring accuracy and timely communication.
Leads planning and logistics for major institutional events (e.g., White Coat Ceremony, Graduation, retreats, and receptions), including agenda creation, platform party management, and materials coordination.
Manages quarterly department chair visits, facilitates communication between departments and regional campuses, and oversees faculty reappointment and tracking processes.
Drafts, edits, and manages sensitive correspondence and documents; serves as the primary liaison for executive-level communications and maintains secure record-keeping systems.
Handles financial transactions and travel arrangements in compliance with Indiana University (IU) policies and procedures.
Provides support for major initiatives such as Liaison Committee on Medical Education (LCME) accreditation, Scholarly Concentrations, and Memorandums of Understanding (MOUs); participates in hiring committees and serves as backup support across Executive Dean offices.
General Responsibilities
Conserves executive’s time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications.
Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel.
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Maintains customer confidence and protects administrative operations by keeping information confidential.
Prepares administrative information and reports by collecting, analyzing, and summarizing data and trends.
Qualifications
EDUCATION / WORK EXPERIENCE
Required
High school diploma or equivalent (such as HSED or GED) plus 7 years of experience in an administrative support role OR
Associate’s degree plus 4 years of experience in an administrative support role OR
Bachelor’s degree plus 2 years of experience in an administrative support role
SKILLS
Required
Ability to simultaneously handle multiple priorities
Strong verbal communication and listening skills
Demonstrated ability to maintain confidential information
Strong tact and diplomacy skills
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
This position is eligible to work a hybrid schedule (mix between 1 day remote and 4 days in-person work), subject to change in the future based on university policy and business needs.
Advertised Salary
$45,000 to $49,878 per year
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support
Click here to learn more about Indiana University’s Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234
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Title: Property Administrative Specialist
Company: Marriott International, Inc
Location: Newport Beach, CA
