Overview
Property Administrator Jobs in Calgary, Alberta, Canada at QuadReal Property Group
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About Quad Real Property Group
Quad Real Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, Quad Real has expanded its capabilities to invest in equity and debt in both the public and private markets. Quad Real invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.
Quad Real seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.
Quad Real : Excellence lives here.
Role Overview
Reporting to the Supervisor, Property Administration, this role provides support for all aspects of day-to-day activities for the Western Canadian Place and Westmount Corporate Campus. It requires strong analytical skills, exceptional attention to detail, and the ability to work effectively in a fast-paced environment.
Responsibilities
Accounts Payable
Processing vendor invoices in Yardi Voyager
Investigating overdue balances (vendor statements)
Supporting Procurement with follow-ups on expired COI and WCB Clearances
Collecting compliance requirements for new vendors / setting up vendors in Yardi
Creating and closing vendor Purchase Orders
Preparing and reconciling monthly Visa statements in Workday
Preparing and distributing year-end letters to vendors
Reviewing and preparing year-end accruals
Managing Capital Projects, updating jobs in Construction Manager, assisting with contracts and forecasting, processing invoices
Accounts Receivable
Reviewing monthly Recurring Comparison reports for upcoming charges
Pursuing outstanding rents, sending reminders and demands
Analyzing aged receivables, preparing statements, and responding to tenant inquiries
Entering Pursuits notes into Yardi by the 10th of each month
Providing tenant security deposit reports
Administering lease payments (e.g., tenant allowances)
Entering monthly tenant sales and updating reports, generating invoices as needed
Administrative Tasks
Collecting tenant insurance certificates for compliance
Assisting with tenant events and preparing utility and carbon reports
Providing rent rolls, vacancy and occupancy reports
Assisting with budgets and reforecasts
Preparing rental notices and year-end adjustments
Maintaining tenant and property files on Share Point
Reviewing service contracts and updating contact info in CRM and Yardi
Liaising with tenants and managing communication
Overseeing parking setup and payments
Experience and Qualifications
Post-secondary education with experience in business, real estate, or accounting
4+ years in administrative roles, property management experience preferred
Proficient in Microsoft Office; knowledge of Yardi is an asset
Strong communication, organizational, and multi-tasking skills
Ability to work under pressure, handle multiple priorities, and adapt to change
Results-oriented with high attention to detail and integrity
Quad Real provides accommodations for applicants with disabilities throughout the hiring process. Please inform the Talent Acquisition team if needed.
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Title: Property Administrator
Company: QuadReal Property Group
Location: Calgary, Alberta, Canada
Category: Real Estate/Property (Real Estate Office Manager, Business Administration), Administrative/Clerical (Business Administration)
