Overview
Purchasing Assistant Jobs in Langley, Canada at MSALABS
Position: Purchasing Assistant )
Overview
MSALABS is an experienced global provider of geochemical laboratory services to the exploration and mining industries in Canada, the USA and around the world. We have a rapidly growing network of laboratories in key mining regions around the world to limit lead times and transit costs and we employ the latest hi‑tech analysis equipment.
We are seeking a highly organized and detail‑oriented Purchasing & Administrative Assistant to join our team. This is a 3‑month position.
Responsibilities
- Core administrative responsibilities including data entry, filing, photocopying, managing incoming and outgoing mail, and creating letters and memos.
- Create purchase orders and place orders with suppliers.
- Request quotes from suppliers.
- Track delivery dates on orders.
- Receive orders, organize, scan and file packing slips.
- Match packing slips to approved purchase orders along with AP invoices.
- Answer and direct incoming phone calls.
- Greet and re‑direct customers and couriers.
- Ensure all guests sign‑in, have a visitor pass, and are accompanied by a staff member.
- Prepare, receive, and distribute mail/faxes.
- Update and distribute in‑house phone list as required.
- Maintain appearance of reception, front lobby and boardroom area.
- Maintain office supplies.
- Maintain inventory list for office and laboratory supplies.
- Maintain and create Excel spreadsheets.
- Support the logistics department when required.
- Organize freight quotes and shipments.
- Coordinate site events when required.
- Accounting admin support including accounts payable and accounts receivable.
- Prepare credit applications.
- Book flights and accommodations.
- Participate, when requested, in department and health and safety meetings.
- Participate, when requested, in internal and external audits.
- Keep work area clean, neat, and organized.
- Other responsibilities as assigned.
Qualifications
- 1 year experience in Purchasing is required.
- Purchasing in Accpac and/or Dynamics 365 is an asset.
- Proficient computer skills, including Microsoft Office Suite (Word, Excel, Outlook).
- Solid attention to detail and excellent organizational skills.
- Ability to multitask and prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Familiarity with phone systems and customer service principles.
- Data entry experience is required.
- Ability to speak French considered an asset.
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Title: Purchasing Assistant
Company: MSALABS
Location: Langley, Canada
Category:
