Overview
Real Estate Administrative Assistant Jobs in New Providence, Lancaster, PA at Fisher Real Estate Team
Requisition No: 849660
Agency: Department of Health
Working Title: ADMINISTRATIVE ASSISTANT II – 64085532
Pay Plan: Career Service
Position Number: 64085532
Salary: $40,000 Annually
Posting Closing Date: 04/11/2025
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DEPARTMENT OF HEALTH
PROSECUTION SERVICES UNIT
PERSONNEL LIAISON OFFICE
Open Competitive Opportunity
Pending Reclassification
This position is directly supervised by the Operations & Management Consultant (Personnel Liaison) for the Prosecution Services Unit, Office of the General Counsel. The incumbent in this position has a working knowledge of policies, procedures and statutory guidelines relating to the Personnel Liaison duties and responsibilities and assists the Personnel Liaison in ensuring compliance with rules and regulations set forth therein. The incumbent in this position serves as back-up to the Personnel Liaison and acts as delegate in the absence of the supervisor; serves as lead staff and takes responsibility for overall personnel activity in the absence of the Personnel Liaison.
Your Specific Responsibilities:
Coordinates and tracks recruitment activity in the Prosecution Services Unit. Coordinates with People First and Human Resources to ensure that all personnel actions, i.e. payroll and recruitment, are timely initiated and acted upon. Prepares requisitions to advertise PSU positions within 24 hours of request; assists in development of requisition language and interview questions. Primary in screening applications; provides hiring supervisor with copies of screened applications and prepares interview packets for panel. Ensures new-hire paperwork is completed on first day of work. Ensures that candidate is fingerprinted and that results are received prior to start date. Oversees set-up and maintenance of personnel files for in-house use; in the absence of the Personnel Liaison, guarantees continuity of recruitment process and responds to requests from General Counsel, Deputy General Counsel and managers in matters relating to recruitment.
Assists managers in correctly preparing personnel action request forms for all new hires, separations, special pay increases, classification actions, etc., using established guidelines; completes required information using the correct organizational codes, position information, salary, and justification. Maintains position descriptions and works with managers, supervisors, and staff to update and obtain signatures timely.
Assists Personnel Liaison in role of Timekeeper for PSU employees. Coordinates Leave and Attendance issues in PSU, reporting Leave Without Pay, tracking sick leave donations, Family Medical Leave (FMLA) and Family Support Work Program (FSWP). Incumbent investigates disparities in leave and attendance, FMLA and Workers Compensation issues for managers and staff; prepares responses and sends replies to all involved parties. Communicates with OPS employees and supervisors to ensure OPS timesheets are approved timely.
Serves as Workers Compensation liaison for PSU; oversees handling and reporting of workers’ compensation injuries and advises supervisors and staff to ensure compliance with Workers’ Compensation and Disability Leave policy. Works with employee and HR office to ensure correct timekeeping and coding of timesheets.
Assists the Personnel Liaison and Managers in facilitating timely completion of performance planning and evaluations for PSU employees by sending reminders and providing assistance with People First as required. Reviews reports from Human Resources and coordinates with managers, supervisors, and staff to address actions identified in the reports. Assists Personnel Liaison with preparing and maintaining internal tracking reports for management review.
Other duties as assigned.
Qualifications:
Preference will be given to those who meet the following minimum requirements:
Two years’ experience with recruitment, hiring, onboarding, or other personnel-related responsibilities.
Advanced experience with Microsoft Office Word, Excel, PowerPoint, and Outlook.
Required Knowledge, Skills, and Abilities:
Sound writing and organizational skills; knowledge of correct spelling, punctuation, and grammar usage; and sound reading comprehension. Computer skills and MS Office computer literacy are required. Ability to plan, manage, and organize work priorities, multitask, and ensure proper completion of work assignments in a timely manner, and manage time. Communicating effectively with others in writing as indicated by the needs of the audience. Knowing how to find information and identifying essential information. Listening to what other people are saying and asking questions as appropriate. Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Knowledge of methods of data collection. Knowledge of the principles and techniques of effective communication. Ability to provide customer service; Ability to collect, evaluate, and analyze data relating to administrative functions such as training, personnel, or report writing. Ability to use PowerPoint to create training and group presentations; Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rules, regulations, policies, and procedures. Ability to utilize problem-solving techniques. Ability to communicate effectively with staff and management. Ability to establish and maintain effective working relationships with others.
Where You Will Work:
2585 Merchants Row Blvd.
Tallahassee, FL 32399
7 Tips for Preparing Effective State Applications
Click here to learn how to prepare your State of Florida employment application to showcase your knowledge, skills, abilities, and experience.
All applications for employment must be received via the People First System.
When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month, and year) identifying company name or if unemployed.
Incomplete applications will not be considered.
It is unacceptable to use the statement “See resume” in place of work history.
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com);
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department’s VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
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Title: Real Estate Administrative Assistant
Company: Fisher Real Estate Team
Location: New Providence, Lancaster, PA
