Overview
Real Estate Administrative Assistant/Listing Coordinator Jobs in Coral Gables, FL at ONE Sotheby’s International Realty
Title: Real Estate Administrative Assistant/Listing Coordinator
Company: ONE Sotheby’s International Realty
Location: Coral Gables, FL
A top-producing real estate agent in Coral Gables is seeking a highly organized, detail-oriented, and proactive Office Assistant / Listing Coordinator to join a dynamic and fast-paced team. This position plays a vital role in ensuring the smooth operation of real estate listings and day-to-day business functions. Candidate must have a reliable vehicle, as local travel may be required for errands, appointments, or listing tasks.
Key Responsibilities:
Manage agent’s calendar, scheduling appointments (business and personal)
Coordinate and manage all aspects of listings from pre-list to close
Answer and return phone calls professionally and promptly
Handle email, text messages, and client communications
Maintain an organized, structured approach to multitasking in a fast-paced environment
Collaborate closely with team members, including the marketing coordinator, transaction manager, and subagents
Assist with administrative tasks and special projects, including research
Collect, analyze, and organize feedback from clients and showings
Provide exceptional customer service and maintain client satisfaction
Support marketing efforts and help generate new business opportunities
Requirements
2-5 years of administrative experience (real estate experience is a plus)
Bilingual in English and Spanish (required)
Strong knowledge of Microsoft Office 365 (Word, Excel, Outlook, Teams, Planner, etc.)
Excellent communication and interpersonal skills
Highly motivated, team-oriented, and have a positive attitude
Licensed Real Estate licensee preferred
Ability to work both independently and collaboratively within a close-knit team
Must be flexible with availability during evenings and weekends as needed.
