Real Estate Administrator – Weekends Job in Toronto, ON at Sotheby’s International Realty Canada –

Real Estate Administrator

Sotheby’s International Realty Canada has over 30 offices nation-wide with 700 agents and is the world’s most prestigious real estate and lifestyle brand. We are looking for a professional, self-motivated, and client-driven Real Estate Administrator with a friendly and enthusiastic personality to join our Toronto office. The ideal candidate will be a self-starter, skilled at problem solving and delivering exceptional customer service.

Reporting to the Toronto Management Team and based at 1867 Yonge St., your detailed responsibilities will be:

  • Greeting guests, answering telephones, and directing incoming calls to appropriate personnel
  • Overseeing the appearance of the office by making sure the reception area, kitchens, printer and photocopier areas, supply rooms, board room, open working spaces, and the office are well organized and tidy
  • Managing office listings and showing appointments
  • Creating offer documents using Webforms
  • Broker loading and editing of MLS listings
  • Ensuring supplies are adequately stocked and placing new orders as required
  • Filing, scanning, and photocopying
  • Special duties/projects as required by Management

Required Skills and Experience

You are a dedicated and empathetic team player, who communicates with professionalism, adapts readily to different situations and people, and is genuinely invested in the success of the people/team you work with. You offer:

  • The ability to communicate professionally and diplomatically, even in challenging situations, and to resolve conflict when it arises
  • Overall tech-savviness and the ability to learn, use, and support others with technology
  • Strong planning, organizational, and time management skills with the ability to manage multiple projects and competing priorities, and to persist in following up and completing tasks to hit goals and deadlines
  • Highly proficient computer and word processing skills, including Microsoft Office (Word, Excel, PowerPoint) and the ability to quickly adapt to G Suite (Google Suite)
  • High level of professionalism and discretion
  • Excellent attention to detail and accuracy

1 year of experience in a real estate office, including experience with Webforms and broker loading listings, BrokerBay, SkySlope, and MLS is strongly preferred.

Sotheby’s International Realty Canada is committed to providing employment in accordance with the Accessibility for Ontarians with Disabilities Act, 2005. Please be advised that accommodation is available to all applicants with disabilities throughout the recruitment process, upon request.

Job Type: Part-time
Part-time hours: 15 per week


  • Company events
  • Employee assistance program
  • Tuition reimbursement

Flexible Language Requirement:


Supplemental pay types:

Ability to commute/relocate:

  • Toronto, ON: reliably commute or plan to relocate before starting work (required)


  • Secondary School (required)


  • Administrative: 1 year (preferred)
  • Real Estate: 1 year (preferred)

Work Location: In person

About the Company

Company: Sotheby’s International Realty Canada –

Company Location:  Toronto, ON

Estimated Salary: