Overview
Real Estate Executive Assistant Jobs in Hamilton, Canada at eXp Realty
We are looking for a motivated and detail-oriented Real Estate Executive Assistant to support daily operations, transactions, and marketing activities at the Yograj Singh Real Estate Team.
The Yograj Singh Real Estate Team is a fast-growing, client-focused real estate team known for strong market knowledge, high professional standards, and consistent results.
Responsibilities
- Transaction & Paperwork Support
- Draft and prepare offers, counter-offers, amendments, waivers, and related documents.
- Manage transaction files from listing to closing with accuracy and compliance.
- Upload, organize, and maintain files in CRM, MLS, and brokerage systems.
- Track deadlines, conditions, and closing dates.
- Marketing & Listing Support
- Prepare listing feature sheets, open house sheets, and property information packages.
- Assist with Canva-based designs for listings and marketing materials.
- Support basic social media content preparation (training and learning provided).
- Coordinate listing updates and status changes.
- Administrative & Office Support
- Assist with MLS input, listing paperwork, and internal checklists.
- Coordinate with clients, agents, lawyers, mortgage brokers, inspectors, stagers, and vendors.
- Follow up on signatures, missing documents, and conditions.
- Provide in-person support at the Carling Office.
- Communication & Coordination
- Communicate professionally with clients regarding documents and next steps.
- Maintain confidentiality and professionalism at all times.
- Support the Realtor and team with daily operational tasks.
Qualifications & Skills
- Strong attention to detail and organizational skills.
- Excellent communication and time-management abilities.
- Ability to work independently as an Independent Contractor.
- Willingness to learn social media marketing.
- Basic to intermediate Canva skills (or strong interest in learning).
- Previous experience as a Real Estate Assistant or Administrator is an asset.
- Familiarity with OREA forms and real estate transactions preferred.
What We Offer
- Opportunity to grow with a high-performing real estate team.
- Hands-on exposure to real estate transactions and marketing.
- Supportive and professional team environment.
- Long-term growth opportunity.
- Competitive contract-based compensation.
Work Arrangement
- In-Person only – Carling Office, Ottawa.
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Title: Real Estate Executive Assistant
Company: eXp Realty
Location: Hamilton, Canada
Category:
