Overview
Receptionist Jobs in San Luis Obispo, CA at Santa Rosa Dental
Job Title: Construction Site Admin
Pay Rate: $30 to $35/Hr.
Duration: 8 months
Location: Portsmouth, VA
We are looking for a Construction Site Admin.
The Construction Site Admin manages typical finance administrative tasks on a construction site and reports functionally to the Commercial Site Management and functionally to the Operations Manager in the back office. Supporting the Commercial Site Manager & Senior Admins to ensure financial and commercial processes on site are properly adhered to, the Commercial Site Administrator will be part of the site team to assist with the day-to-day finance topics including forecasting, quality assurance of costs on site, purchase ordering, processing, and checking invoices from suppliers and reporting of costs.
Responsibilities:
Support the Purchase Order (PO) process by raising PO requisitions, sending POs to suppliers, and ensuring adherence to all purchasing processes.
Execute the Short Order process on-site, including raising, filing, and monitoring all short orders.
Validate supplier invoicing and ensure correct posting against POs, acting as a contact person for suppliers regarding invoices and payments.
Cost Controlling: Assist the Commercial Site Manager with input on site purchases to enhance cost control and forecast accuracy.
Asset Management: Ensure site inventory is established and monitored, including setting up and maintaining an assets log and performing regular inventory checks.
Commercial Documentation: Track, monitor, and log site inventories, purchases, assets, and equipment. Provide support for ad hoc administrative tasks, including attending meetings and drafting minutes/notes as needed.
Requirements:
Business Administration and Finance – Purchase Ordering, Invoices, cost controlling, and analysis.
Advanced communication skills in multicultural environments.
English language proficiency.
Advanced IT Skills – MS Outlook, Office 365 (Excel, Word, OneDrive).
Experienced with/ SAP
OSHA 10 or Equivalent
Proven experience as an office/business administrator, assistant, or relevant role. Qualifications in Finance and Business Administration studies will be an advantage.
Familiarity with our office management procedures, and preferably within the Offshore Wind Industry.
Living and working experience in an intercultural environment
Team Skills
Ability to Learn
Communication Skills
Internal – Finance and Commercial teams, Site Management and Site Team, Site Support, Departments, and all other internal interfaces to/from the site.
External – Customers, subcontractors, suppliers, and all other external contacts to/from the site
Additional Requirements:
This role is site-based in VIRGINIA / Local resumes for the area only.
Training and certificates: Country specifics may apply, OSHA 10
PPE: Glasses, boots, helmet, gloves, and high-visibility jacket.
Work Hours: Monday through Friday (typical)
Work hours are flexible to meet project needs, typically: 7:00 am to close of business.
Partial or full workday may be required on Saturdays, depending on project needs.
Job Type: Contract
Pay: $30.00 – $35.00 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Monday to Friday
Morning shift
Work Location: In person
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Title: Receptionist
Company: Santa Rosa Dental
Location: San Luis Obispo, CA
