Overview
Receptionist Jobs in Princeton, NJ at AppTad Inc.
Seeking an Office Administrator for a fast-paced, real estate company. The Office Administrator serves as the first point of contact and provides administrative support for the designated office.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
· Answers office telephone line and responds to customer inquiries, routing calls to the appropriate location (as needed).
· Greets and directs visitors (as needed).
· Updates information in property software system: transactions, changes, expired listings, listing cancellation, etc.
· Creates marketing materials: feature sheets, postcards, etc.
· Manages listing files and correspondence: ensuring paperwork is complete, drafting documents, closing checklists, notifying corporate, etc.
· Responds to agent requests: provide broker metrics, quarterly reports, preparing listing sheets, etc.
· Coordinates advertising and posting to various social media sites.
· Monitor social media sites; partner with manager to develop social media calendar of posts, tweets and events; stay up to date on social media platform developments.
· Sets up new agents: updates MLS information, connects systems, and provides paperwork to corporate office.
· Routinely corresponds with finance department, ensuring appropriate delivery of agent disbursements, closing records, deposits, banking information, etc.
· Enters buyer/seller information, closing dates, etc. into accounting and property software system.
· Responsible for incoming/outgoing office mail, including e-mail and faxes.
· Maintains day-to-day office responsibilities, orders and maintains supplies, arranges for equipment maintenance, etc.
· Performs other duties as assigned.
QUALIFICATION REQUIREMENTS:
Associates degree required, BS/BA strongly preferred.
Track record of reliability
Prior experience in a prior administrative role required (internship or college work applicable).
Must be customer-service oriented and able to multi-task in a fast-paced environment.
Positive, friendly and resourceful demeanor required.
Working knowledge of MS Office applications required.
If we determine that your skills match our current opening, we will contact you to discuss this career opportunity.
Job Type: Full-time
Pay: $22.00 – $26.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Experience:
Administrative: 1 year (Required)
Ability to Commute:
Newton Center, MA 02459 (Required)
Work Location: In person
Title: Receptionist
Company: AppTad Inc.
Location: Princeton, NJ
