Overview
Receptionist Jobs in Sunnyvale, CA at Fortinet
Job Title: Office Administrator
Onsite, 5 days per week in our Princeton, NJ office
CHDI Management
www.chdifoundation.org
www.enroll-hd.org
Vaccination against COVID-19 is a prerequisite for employment at CHDI Management.
Job description
The Office Administrator will become part of the administrative team to support staff in the Princeton, New Jersey office, the global Enroll-HD Study team, and interface with the administrative staff in the New York and Los Angeles offices. Specific responsibilities include, but are not limited to:
Job Responsibilities
Provide primary support to Enroll-HD study team.
Heavy calendar management and meeting scheduling (often across multiple time zones), through Outlook and occasionally using external survey/email applications.
Plan and create an agenda for meetings.
Write thorough and prompt meeting minutes.
Prepare and distribute internal communications and memos.
Assist in compiling data and generating reports for team members.
Order and maintain inventory of swag.
Coordinate delivery of swag and supplies for HD events.
Timely processing of UHDRS training and HDinHD account requests
Process expense reports using an online expense reporting system.
Perform all routine clerical duties (file, fax, photocopy, correspondence, etc.).
Arrange transportation and other logistics for employees and visitors to the office.
Sort and distribute mail; handle all Fed Ex and other shipments.
Ensure the smooth running of all meetings and interviews, including providing support for operating conferencing equipment and software.
Oversee catering requests and purchasing (or restaurant reservations, if applicable) for meetings.
Keep office supplies and kitchen supplies fully stocked, oversee purchasing of all supplies.
Keep common areas clean as needed.
Interface with facilities personnel to successfully resolve issues.
Coordinate vendors for facilities, IT, AV, etc. and communicate status to site personnel and senior management.
Assist with special projects, office activities and ad hoc tasks as requested.
Back-up support to other Administrators in the office as needed.
Identify opportunities to streamline processes and improve efficiency.
Qualifications
The successful candidate will have:
US citizenship or presently authorized to work full time in the US.
Bachelor’s Degree preferred.
High attention to detail.
Strong organizational and time-management skills
Positive and collaborative attitude.
Ability to multitask and deal with unexpected circumstances.
Ability to work independently and as part of a team.
Previous administrative support experience.
Strong computer skills include Microsoft Office Suite (especially Outlook, PowerPoint, Word, and Excel).
Effective verbal and written communication skills; excellent follow-up and problem-solving abilities; flexibility to adjust to changing demands and priorities; strong organization skills; and a professional and personable demeanor.
Reporting Relationship
Princeton Office Manager
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Title: Receptionist
Company: Fortinet
Location: Sunnyvale, CA
