Overview

Receptionist Jobs in San Antonio, TX at Extremity Care

Full Job Description

Purpose

The Receptionist is the first point of contact for visitors, clients, and staff, ensuring smooth office operations. Performing a variety of administrative tasks, the Receptionist facilitates visits, provides a welcoming experience and supports various departments.

Responsibilities

Answer, screen, and forward phone calls in a professional manner; take messages and schedule appointments when necessary

Greets and welcome visitors, clients, and guests; determine the purpose of each’s person’s visit and direct or escort the visitor to the appropriate location

Provide customer service to internal and external customers

Answer general questions and inquiries

Handle office correspondence – sorting mail, distributing documents, packages, and directing deliveries and/or couriers to the appropriate area

Organize and maintain the cleanliness/neatness of the conference rooms; restock the fridge

Maintain a tidy and presentable reception area at all times

Provide administrative support for the human resources department, such as schedule interviews/meetings, order and stock supplies, facilitate communication, etc.

Draft and send out communication

Manage and coordinate scheduling of calendars for leadership and key stakeholders

Monitor visitor log and issue visitor badges when necessary

Assist in preparing meeting rooms and handling logistics for meetings, events, and conferences

Support event planning, including logistics for business meetings, conferences, and on-site events

Coordinate and set up lunches/meals as requested

Ensure compliance with security procedures and protocols

Maintain a working knowledge of FDA 21 CFR 1271, FDA 21 CFR 820, AATB standards, ISO Standards, cGMP/CGTP, other relevant regulations/standards, and internal organizational policies and standard operating procedures.

Maintain acceptable attendance and punctuality for scheduled work hours and meetings. Ensure completion of assigned tasks and responsibilities within defined timeframes.

Flexibility to work outside of normal business hours during weekdays or weekends with reasonable advance notice to support business/operational needs when necessary.

Perform other duties as assigned.

Skills

Professional appearance and demeanor

Ability to effectively interact with all levels of the organization

Excellent organizational and time management skills

Excellent attention to detail and organization

Excellent written and verbal communication skills

Excellent customer service skills

Highest level of integrity and confidentiality

Ability to adapt to competing priorities

Ability to multi-task and work in a fast-paced environment

Proficiency in Microsoft Office

Qualifications/Requirements

High school diploma or equivalent required from an accredited institution

At least 3-5 years of experience in a receptionist, front desk, or administrative role

Customer service experience required

Clearance of favorable background investigation required

Physical Requirements

Primarily a front desk office setting

Prolonged sitting, using a computer and telephone

Some lifting of supplies or office materials may be required (up to 20 lbs.)

Title: Receptionist

Company: Extremity Care

Location: San Antonio, TX

Category:

 

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