Overview
Receptionist Jobs in Grand Rapids, MI at Voisard Asset Management Group
The Front Office Coordinator at Rheem is responsible for helping create a welcoming environment for our customers, guests, and employees by maintaining the efficient and professional operation of the front desk/lobby, engaging with employees at all levels of the organization, and performing various administrative and clerical tasks. This person will bring resourcefulness, organization, and stellar communication skills to the desk.
This position will be onsite, Monday through Friday and serve our Enterprise Division, located in Atlanta, GA.
RESPONSIBILITIES
General reception duties and coverage such as greet and welcoming visitors upon arrival; directing visitors to the appropriate person and meeting location; answering, screen, and forwarding incoming phone calls.
Serve as a friendly, responsive resource for all employees, callers, and visitors.
Courteously handle customer service calls and employee requests with professionalism by providing basic and accurate information including serving as liaison with customer care teams and Property Management.
Perform other clerical duties such as ordering supplies, adding postage to letters, photocopying, and scanning.
Acts as a backup for other key administrative support roles as required.
Maintains office security by following safety procedures and controlling access as required including issuing and tracking of temporarily and visitor badges.
Ensures the reception area, reception kitchenette, and conference room spaces throughout the Enterprise office are professionally maintained and tidy as needed.
Effectively manages conference room scheduling while utilizing proper judgment to maintain confidentiality about meeting topics or attendee involvement.
Ensures conference rooms are properly set up and functional in advance of meetings, and that equipment has been stored and is properly powered down after meetings end.
Coordinates delivery of catering to proper meeting room(s). Also ensures that catering is properly set up and cleaned up following meetings with help from the Facilities as needed.
Maintains corporate employee phone list and emergency contact list for key personnel.
Assists with headquarters office-wide safety and evacuation initiatives.
Participate as support staff for company events and functions.
Performs light housekeeping tasks
Responsible for the timely collection and distribution of mail, packages, and boxes (from multiple carriers such as USPS, FedEx, UPS, Amazon, DHL, etc.
Assists with activities and special projects/assignments as needed.
QUALIFICATIONS
Highschool Diploma or GED
At least 2-4 years of experience in a corporate office environment with proven work experience as a Receptionist, Front Office Representative, or similar role.
Pleasant personality and customer service focused.
Exceptional work ethic and punctuality.
Excellent communication skills, written and verbal, with attention to detail and accuracy.
Professional attitude and appearance.
Excellent customer service and professional telephone skills.
Strong organizational and time management skills.
Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.
Word –perform mail mergers, print labels, create templates, format, headers and footers, etc.
Excel – create formulas, sort and filter data, charts, format cells, etc.
PowerPoint – format documents, edit slide master, work with images, shapes, charts, slide transition, etc.
Basic planning, project management, and coordination skills.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Effectively manages conflicting priorities, copes well under pressure, and works well during time constraints.
Proactively addresses issues, resolves problems, and makes appropriate recommendations or proposes acceptable/appropriate alternative solutions.
Demonstrates flexibility and willingness to work unpredictable or occasionally late hours or on weekends if needed.
Ability to be discreet and handle confidential information.
Ability to lift up to 50 Ibs.
Preferred Qualifications:
Additional certification in Office Management
Title: Receptionist
Company: Voisard Asset Management Group
Location: Grand Rapids, MI
