Overview
Receptionist Jobs in United States at L.I.V. Recovery Sober Living
This is a temporary position that provides administrative support across various HR functions, including talent acquisition, benefits, employee relations, compensation, HRIS and HR operations. Duties include answering calls, processing employment verifications, maintaining files and records, assisting with applications, and other clerical duties. The role may also support pre-employment screening and respond to routine HR inquiries. Professionalism, discretion, and strong customer service skills are essential.
Knowledge, Skills and Abilities
Human resource practices and procedures, with emphasis on employment processing and onboarding.
Office administration practices, including mail distribution, document handling, and recordkeeping.
Confidentiality standards and the proper handling of sensitive employee information.
Familiarity with HRIS platforms (such as Banner, PeopleAdmin or ADP) and their role in managing employee data.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace tools.
High attention to detail for maintaining accurate records and ensuring compliance with HR procedures.
Effective communication skills, both written and verbal, for interacting with employees, managers, and vendors.
Required Qualifications
High School Diploma or equivalent.
Minimum of 0-2 years of experience of general office or administrative support experience, preferably in a human resources or related field.
Preferred Qualifications
Professional HR certification (e.g., SHRM-CP, PHR) is a plus.
Essential Job Duties
Key Responsibilities
Front Desk and Communication Support: Answer incoming calls promptly and courteously; provide routine and factual information or direct inquiries to the appropriate Human Resources staff member. Respond to standard questions and ensure accurate message-taking and timely delivery.
Key Responsibilities
Administrative HR Support: Assist with pre-employment and new hire processing, including I-9 verification and the E-Verify process. Maintain updated orientation packets and materials. Prepare and format correspondence, reports, and forms for HR management. Provide general administrative and clerical support to HR programs and initiatives. Assist with coordinating employee events such as orientations, training seminars, and department meetings. Perform routine filing and maintain an organized archival system for HR records. Support various HR projects, programs, and meetings as assigned.
Key Responsibilities
Employee Verification and Record Handling Support: Support and serve as a backup in processing and responding to employment verification requests in accordance with established service standards (typically within 24–48 hours). Ensure all responses are accurate, timely, and handled with appropriate confidentiality.
Key Responsibilities
Mailroom and Supplies: Distribute incoming mail to designated HR staff while maintaining strict confidentiality. Assist with outgoing mail and internal mailings. Support ordering, storing, and distributing office supplies, and maintaining an organized mailroom. Provide general information on departmental policies and procedures using standard resources; refer more complex inquiries to the appropriate HR division.
Key Responsibilities
Other related duties and responsibilities as assigned.
Posting Details Continued
Work Schedule
Standard 8:00 AM to 5:00 PM
Working at WesternU
We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.
We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally,
Our faculty, staff, and administrators are 100% focused on student success.
Our University culture creates the context for a nurturing and supportive environment.
Faculty, staff, and students can expect to make deep, personal relationships within the University community.
As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.
WesternU’s core value of humanism encourages all to bring their whole self in all that they do.
We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!
Expected Pay Scale
Minimum
$20.00 Hourly
Maximum
$23.00 Hourly
Physical Demands
Physical Demands
Do the essential functions of this job require lifting?
Yes
If yes, list maximum weight and duration
The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus.
Describe Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.
Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate. Currently the position is required to work on site 3 days a week, while having the flexibility to work remotely 2 days per week. This is subject to the needs of the department.
Posting Information
Posting Number
TC00477
Posting Date
06/20/2025
Close Date
Open Until Filled
Yes
Conditions of Employment – Background Check
To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non-completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position.
Pay Transparency Act
Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications.
Equal Opportunity Statement (EEO)
It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time.
Applicant Documents
Required Documents
Resume
Optional Documents
Cover Letter
Letter of Recommendation #1
Letter of Recommendation #2
Letter of Recommendation #3
Additional Applicant Document
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Title: Receptionist
Company: L.I.V. Recovery Sober Living
Location: United States
