Overview
Receptionist Jobs in Warrenville, IL at RR Donnelley
Busy immigration law office is looking for an experienced administrative assistant to help manage office administration.
Responsibilities:
Manage attorneys’ calendars, schedule meetings, and coordinate travel arrangements
Prepare correspondence, reports, and administrative documents
Oversee office operations, ensuring a professional and organized work environment
Order and manage office supplies, coordinate vendor services, and troubleshoot IT issues
Assist with billing, invoicing, expense tracking, payroll processing, and maintaining employee records
Ensure HR compliance and oversee onboarding and offboarding processes (I-9s, bank routing, etc)
Assist with the firm’s marketing efforts, including social media accounts, website updates, newsletters, and event coordination
Provide administrative support to law firm management
Requirements:
Minimum of three years of experience in an administrative or office management role, preferably in a legal or professional services setting
Extensive proficiency in Microsoft Office Suite and Adobe Acrobat
Strong written and verbal communication skills (including in a second language)
Ability to work independently and handle multiple tasks in a fast-paced environment
High level of professionalism, discretion, and problem-solving skills
Benefits:
Unlimited PTO (required to take a minimum of two weeks vacation per year), all federal holidays off, one week between Christmas and New Year’s off.
Early release on Fridays
Medical benefits
Cell phone reimbursement
Retirement savings
Hybrid work environment (this position does require a great deal of time in the office due to the nature of the work but flexibility exists).
Preference will be given to someone who speaks a second language, preferably Polish, Ukrainian or Russian.
Job Type: Full-time
Pay: $21.00 – $23.00 per hour
Expected hours: No less than 38 per week
Benefits:
401(k)
401(k) matching
Paid time off
Parental leave
Professional development assistance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Title: Receptionist
Company: RR Donnelley
Location: Warrenville, IL
