Overview
Receptionist Jobs in New York, United States at Green Key Resources
Title: Receptionist
Company: Green Key Resources
Location: New York, United States
A pharmaceutical firm with offices in Midtown is seeking a Receptionist to join their team. The ideal candidate will be friendly and organized as they will be the first point of contact for clients and visitors. The role also involves various administrative and office support duties, contributing to the smooth day-to-day operation of the office.
Pay: $25-30/hr
Hours: 8am – 5pm
Onsite Monday – Friday
2-3 month contract to start, potential to convert to a salaried position
Responsibilities:
Greet and assist visitors, clients, and employees in a professional and courteous manner
Answer, screen, and forward incoming phone calls, providing information as needed
Handle incoming and outgoing mail, packages, and deliveries
Schedule and coordinate meetings, appointments, and conferences
Manage office access, ensuring visitor logs are maintained and visitors are signed in and out
Maintain office supplies inventory and reorder supplies as necessary
Perform general administrative tasks such as filing, scanning, and data entry
Prepare and edit documents, reports, and presentations
Assist with scheduling meetings, appointments, and event coordination
Support various departments by managing calendars, arranging travel, and handling correspondence
Process invoices, expenses, and office-related billing
Assist with employee onboarding, orientation, and training arrangements as needed
Help with maintaining the office environment by ensuring the office equipment is functioning properly
Requirements:
Associate’s or Bachelor’s degree preferred
3-5 years of experience in a receptionist or administrative role is preferred
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with office equipment such as fax machines, printers, and phones
Excellent written and verbal communication skills; ability to interact with individuals at all levels of the organization
Strong attention to detail and ability to manage multiple tasks simultaneously
Friendly, approachable demeanor with a customer-focused attitude
Ability to handle difficult or unexpected situations professionally and effectively
Capable of working under pressure and meeting deadlines
