Overview
Receptionist Jobs in Hamilton, MT at Ravalli County
Full Job Description
Position: Receptionist Classification: Full-time, Non-exempt
Department: County Attorney Reports to: County Attorney
Posting Date: February 2, 2024 Application Deadline: Until filled
Position Grade: Grade 8 Rate of Pay: $16.44
Position Schedule: Mon – Fri Benefit Eligible: Full benefits/PERS
Job Summary:
Under the general supervision of the County Attorney, or designated supervisor, the County Attorney’s Office Receptionist generally is the initial point of contact with the County Attorney’s Office for the general public and other agencies. The Receptionist receives visitors at the Office’s front public counter, answers telephone calls to the Office’s main phone number, appropriately directs visitors, telephone calls and general email correspondence to attorneys and staff members, and responds to routine inquiries from the public.
The Receptionist will maintain records of the attorneys’ required continuing legal education and training, and as directed will organize and arrange for the attorneys’ attendance at continuing education and training. The Receptionist supports the County Attorney in preparing budget reports and claims, electronic archiving and disposal of closed, stored files, and website management.
The Receptionist may be cross-trained to provided secondary support to attorneys and staff in the County Attorney’s Office in some, if not all, of the following areas: transcribing dictation, data entry, scheduling and calendaring, proofreading, document preparation, including support for mental health involuntary commitment proceedings, civil litigation and criminal prosecutions, and other projects and duties as assigned.
Supervisory Responsibilities:
None
Travel Required:
Minimal local travel
Duties/Responsibilities:
Provides front office reception and assistance to the public
Respond to general inquiries from public
Performs general clerical support (records maintenance, word processing, file management, main distribution, etc.)
Sorting logging and disseminating daily incoming mail, emails and reports
Preparation and delivery of outgoing mail
Logging reports of investigation
Delivery of documents and other items to the proper courts and county, state and private agencies and offices
Ordering, maintaining and storing office supplies
Arranging for maintenance and repair of office equipment
Answer calls and direct to appropriate staff
Maintains files of correspondence, forms, reports, and other materials.
Required Skills/Abilities:
Ability to be courteous, positive and helpful with the general public and other agencies’ staff members, interacting in a professional, diplomatic, and tactful manner on behalf of the County Attorney’s Office
Must understand and adhere to strict confidentiality requirements
Strong organizational skills and the ability to prioritize and manage multiple tasks
Strong English skills in spelling, proofreading, grammar and punctuation.
Thorough knowledge of, and demonstrated ability to use, standard computer applications (Microsoft Word, Outlook, Excel, Access, Power Point)
Ability to communicate well, in English, in both verbal and written forms
Ability to accurately and efficiently transcribe recorded material
Demonstrated attention to detail and accuracy
Ability to interact constructively with various level staff and in a collaborative team setting
Working knowledge of standard office opera…
Title: Receptionist
Company: Ravalli County
Location: Hamilton, MT
Category:
