Overview
Receptionist Jobs in Fort Worth, TX at Catholic Diocese Of Fort Worth
Job Title: Administrative Services Coordinator, Facilities Management
Department: Institute of Capacity Building (ICB)
Reports To: Director of Operations, ICB
FLSA Status: Non-exempt
Salary Band: B2 – Location 3
JOB DESCRIPTION
The Administrative Services Coordinator, Facilities Management oversees the facilities and administrative services functions to help keep the office running efficiently by coordinating activities that support day-to-day operations. The role serves as a point of contact for employees, vendors, and building management. This is an essential role requiring daily in-office support.
ABOUT UNCF
The United Negro College Fund (UNCF) has been an engine of educational achievement for more than 80 years. UNCF’s mission is to build a robust and nationally recognized pipeline of HBCU students who, because of UNCF support, become highly qualified college graduates. In addition, UNCF ensures that its member institutions remain respected models of best practices in moving students to and through college. Since its inception in 1944, UNCF has raised over $6 billion in private support, distributed scholarships to help students attend school, and enabled more than 500,000 scholars and low-income students to graduate from UNCF’s member historically black colleges and universities (HBCUs) and launch professional careers. UNCF is committed to closing the educational attainment gap by increasing postsecondary access and success for student groups, particularly low-income and first-generation students.
PRIMARY RESPONSIBILITIES AND DUTIES:
Security
Oversee UNCF’s onsite security systems, programs and deletes building access cards, monitors security cameras and addresses areas of concern, manages key distribution and retrieval
Facilities Management
Serve as point of contact to building management regarding any building issues – plumbing, electrical, janitorial, heat, air conditioning, equipment repairs etc.
Ensure building management provides agreed-upon maintenance, services, supplies, and equipment
Coordinate minor systems furniture installations, reconfigurations, and ergonomic adjustments, as needed
Ensure that the office suite always looks presentable, and everything is working properly
Administrative Services
Process/sort all incoming mail, and packages and deliver them to the various departments
Process/sort all outgoing mail, and packages to be dropped off at the postal, UPS, and FedEx designated areas in the building
Make sure the copy machines are properly functioning and stocked
Assist with the printing, binding, packing, and shipping large print jobs for events
Work in collaboration with Enterprise Technology to prepare training, conference and media rooms for meetings, events, interviews including setup, breakdown, materials and equipment, etc.
Monitor supplies and reorder, when necessary – copier, breakroom, office supplies, etc.
Assist CEO, when requested
Keep the Director informed of major issues
Expense Processing and Tracking
Process invoices
Prepare reports and submit cost allocations for printing and postal usage to various departments
Manage budget and cost transfers and track expenses.
Performs other duties as assigned
SUPERVISORY RESPONSIBILITIES
No supervisory responsibilities.
QUALIFICATIONS:
EDUCATION AND EXPERIENCE
A high school degree is required. An Associate’s degree (A. A.) or equivalent from a two-year college is desired. A minimum of 3 years of administrative services assistant experience is required.
OTHER SKILLS AND ABILITIES
Excellent phone etiquette, professional demeanor; strong organizational, interpersonal, and listening skills. Proficient use of O365, Concur. Logistics or facilities experience required. Strong multitasking and organizational skills. Must be able to multitask and perform daily duties with little supervision. Strong customer service skills.
Compensation and Benefits
Benefits include:
Medical, Dental & Vision
Vacation, Sick & Personal Leave
Life Insurance (Basic & Optional)
Flex Spending Accounts
403(b) Retirement Account
Holiday Savings Plan
Salary Range: $50,000.00 – $57,000.00. This is a hybrid role: 4 days on-site and 1-day remote per week, located in UNCF’s Atlanta building.
UNCF is EOE M/F/D/V
Show more
Title: Receptionist
Company: Catholic Diocese Of Fort Worth
Location: Fort Worth, TX
