Overview
Receptionist Jobs in Tacoma, WA at Birch Creek Post Acute & Rehabilitation
Company Overview
Hernandez Construction & Development is a leading firm specializing in Construction management, Development, and Development Services. With extensive experience across the retail, industrial, and residential sectors and a strong foundation in South Florida, we are a trusted partner for navigating complex projects nationwide.
Position Summary
As the Office Manager, Executive Assistant, and HR Coordinator, you will be a key support figure in our office, ensuring smooth operations and providing high-level assistance to our executive team. This multifaceted role requires exceptional organizational skills, discretion, and the ability to juggle multiple responsibilities in a small but fast-paced office environment. You will handle office coordination, executive support, and basic HR tasks, contributing to the efficiency and success of our team.
Key Responsibilities
Office Management
Coordinate occasional guest visits, including arranging access with building management and preparing meeting spaces.
Order office supplies, beverages, and snacks, maintaining inventory and ensuring a well-stocked office.
Act as the primary point of contact with building management for access keys, maintenance, and other facility-related matters.
Manage incoming/outgoing mail, deliveries, and vendor communications.
Serve as the point of contact for vendors, building management, and other stakeholders.
Executive Assistance
Manage calendars for executives, scheduling meetings, appointments, and occasional events.
Arrange catering for lunches or meetings and handle minor personal tasks as needed.
Prepare correspondence, presentations, or reports as requested by the leadership team.
Provide organizational support, such as note-taking, meeting coordination, and follow-up tasks.
Coordinate travel arrangements, including booking flights, hotels, and transportation.
Coordinate with external partners for reservations and event planning.
Handle phone calls, emails, and inquiries promptly and professionally.
HR Coordination
Coordinate the onboarding process for new hires, including facilitating orientation, coordinating access keys with building management, and ordering business cards.
Maintain confidential employee records and assist with basic HR documentation.
Support other HR-related tasks, such as coordinating training sessions or team-building activities.
Assist with documentation, data entry, and record-keeping for HR, sales, and executive matters.
General Support
Serve as a liaison between departments, ensuring effective communication and collaboration.
Maintain organized filing systems (both digital and physical) for office, executive, and HR-related documents.
Maintain a systematic filing system—both electronic and paper-based.
Perform ad hoc tasks and special projects as assigned by the leadership team.
Qualifications and Requirements
Education: Associate’s or Bachelor’s degree in Business Administration, Human Resources, or a related field preferred.
Experience: At least 2-3 years of experience in an administrative, office management, or executive assistant role. HR experience is a plus.
Skills:
Strong organizational and multitasking abilities with meticulous attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Excellent written and verbal communication skills.
Ability to prioritize tasks and meet deadlines in a dynamic environment.
Attributes:
High level of professionalism, integrity, and discretion with confidential information.
Proactive problem-solver with a positive, team-oriented attitude.
Adaptable and comfortable wearing multiple hats in a small office setting.
Why Join Us?
Supportive Culture: Work in a close-knit team that values collaboration and mutual respect.
Impactful Role: Directly support the executive team and contribute to the company’s operational success.
Growth Potential: Gain diverse experience in office management, executive support, and HR in a growing organization.
Work-Life Balance: Enjoy a manageable workload in a small office with a friendly atmosphere.
Salary Range
Based on market data for the Miami-Fort Lauderdale area, we offer a competitive salary range of $70,000 – $80,000 annually, depending on experience and qualifications.
How to Apply
If you are a reliable, detail-oriented professional excited to take on a versatile role, we’d love to hear from you! Please submit your resume and a brief cover letter highlighting your relevant experience to [email protected]. Include “Office Manager/EA/HR Coordinator Application – [Your Name]” in the subject line.
Hernandez Construction & Development is an equal opportunity employer. We are committed to fostering an inclusive workplace and encourage applications from all qualified candidates.
Job Type: Full-time
Pay: $70,000.00 – $80,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Ability to Commute:
Fort Lauderdale, FL 33301 (Preferred)
Ability to Relocate:
Fort Lauderdale, FL 33301: Relocate before starting work (Preferred)
Work Location: In person
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Title: Receptionist
Company: Birch Creek Post Acute & Rehabilitation
Location: Tacoma, WA
