Overview
Receptionist / Administration Assistant Jobs in New York City Metropolitan Area at Mission Staffing
Title: Receptionist / Administration Assistant
Company: Mission Staffing
Location: New York City Metropolitan Area
Job Title: Receptionist / Administration Assistant – Full Time (5 days in office)
Location: New York City Office
Salary: $60,000 – $80,000 annually (based on experience and skill set)
Job Overview:
We are currently seeking a dedicated and professional Receptionist for our New York City office front desk. The ideal candidate will have strong organizational skills, a client-service-oriented mindset, and between 1 to 3 years of experience in a corporate environment, ideally in reception, front of house, or administrative roles. This is a full-time position requiring the candidate to work five days a week at the office.
Key Tasks and Responsibilities:
Visitor & Client Interaction:
Greet and meet all visitors and clients, ensuring they are promptly checked in and entered into the building security system.
Provide a professional and welcoming atmosphere to all visitors.
Reception Area & Meeting Room Management:
Maintain the appearance and cleanliness of the reception area and meeting rooms at all times.
Ensure meeting rooms are set up and ready for scheduled appointments.
Call & Communication Management:
Screen and route incoming calls to the appropriate staff members.
Maintain a professional and polite demeanor when handling calls.
Meeting & Schedule Coordination:
Coordinate meeting room schedules via Outlook, ensuring there are no conflicts.
Assist in managing the scheduling of company meetings, both internal and external.
Office & Pantry Supplies:
Order and maintain office and pantry supplies, ensuring the kitchen area remains organized and stocked.
Manage the distribution of office supplies and ensure a well-stocked office supply area.
Mail & Courier Coordination:
Receive and manage incoming mail and packages, preparing outgoing mail.
Track and coordinate courier packages, including weekly shipments to the London office.
Office Organization:
Maintain an organized office supply storage area, documenting and maintaining physical office files.
Ensure all office areas are neat and tidy.
Additional Responsibilities:
Visitor & Candidate Support:
Assist with travel arrangements for visitors from other locations and coordinate accommodations for interview candidates.
Arrange seating for international visitors, ensuring their needs are met during office visits.
Event & Holiday Planning:
Assist with the planning and execution of small office events.
Decorate the office for holidays and special events.
Video Conference Support:
Provide technical support for video conferences in the absence of the IT team.
Administrative Support:
Maintain and update contact lists within the office.
Coordinate with vendors for reception-related services.
Manage employee transitions, including adding and removing individuals from security systems.
Additional Office Support:
Assist with managing office-related charges on corporate Amex.
Coordinate the schedule and laundry service for the office fitness room.
Qualification and Experience:
Minimum 2-3 years of relevant office or guest services experience, preferably in a financial services environment.
Expertise in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams).
Excellent organizational skills with the ability to multitask and pay close attention to detail.
Experience dealing with all levels of employees and visitors while maintaining confidentiality.
A proactive, team-oriented mindset, with a strong willingness to go above and beyond in assisting both internal and external clients.
