Overview
Receptionist/Administrative Assistant Jobs in Latham, NY at The Kelton Financial Group Raymond James
Description:
The Administrative Assistant is responsible for monitoring the front entrance for packages and visitors, ensuring smooth access. Additionally, the role involves assisting with light recruiting efforts to support the HR department. This is an in-office position from Monday-Friday, 8 AM – 5 PM.
Essential Functions
Administrative Functions
Greets employees, visitors, and vendors, creating a professional and welcoming atmosphere
Keeps the reception area and common spaces organized and presentable
Prepares and cleans conference rooms
Restocks and orders breakroom supplies and office inventory as needed
Cleans and maintains breakroom area ensuring a tidy space
Sorts and distributes incoming mail and packages
Signs for packages, notifies recipients, and ensures timely delivery
Recruiting Functions
Utilizes the applicant tracking system to manage and review candidates
Communicates open positions and requirements with agencies (if applicable)
Acts as the first point of contact for candidates, creating a positive and welcoming experience
Coordinates and sends interview invites to candidates and hiring managers, ensuring timely scheduling
Arranges and conducts phone interviews
Collects and provides interview feedback (if applicable)
Uploads all interview documentation to candidate profile
Schedules follow-up interviews with hiring managers
Greets candidates and informs interviewer of candidate’s arrival
Drafts candidate offer letters
Helps facilitate new hire orientation
Requirements:
Excellent communication skills
Strong organization and coordination skills
Able to multitask and manage time
Education and Experience
High school diploma or equivalent (required)
0-1 year of general work experience in an office or administrative support role
Previous experience in administrative function, office coordination, or customer service is a plus
Physical Demands
Prolonged periods of sitting or standing at a desk and working on a computer
Ability to move up to 15 pounds
Visual monitoring
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Title: Receptionist/Administrative Assistant
Company: The Kelton Financial Group Raymond James
Location: Latham, NY
