Overview
Receptionist/Administrative Assistant Jobs in Channelview, TX at Executive Security Integrators & Fi
**STATED SALARY IS STARTING PAY RANGE**
Job Summary
Administrative support specialist helps executives, managers, and other employees perform their daily tasks and clerical responsibilities. Provides a diverse range of office support with a significant portion of the work involving data entry, composing and preparing materials, handling communications and assisting with accounting operations.
Supervisory Responsibilities:
Does not oversee other employees.
Duties/Responsibilities:
Providing backup support to other departments and teams when necessary
Performs routine accounting functions to support accounts payable and accounts receivable departments. Tasks include: invoice scanning, respond to AP inquiries, daily deposits and some reconciliation.
Acts as a point person for corporate accounting office and internal parties.
Acts as a liaison of communication between internal and external parties
Communicating general information to appropriate parties
Distributing important materials to relevant parties
Scheduling and canceling meetings and appointments
Maintaining office activity logs, files and documents
Performing routine data entry work
Preparing materials, documents, reports and correspondence
Answering emails in a professional and timely manner
Using computers to create presentations, transcribe meeting minutes and conduct research
Anticipating the needs of executive and managerial staff
Provides support for meetings including preparing agendas, reserving rooms, sending appointments, coordinating catering, and recording and distributing minutes. Sets up and trouble shoots phone, video, and web conferencing
Investigates assigned topics including research, data, and information requirements as well as analysis techniques and reports information as appropriate
Follows all rules and regulations for PHI and HIPAA protections of patient information
Follows all policies and procedures, including, but not limited to, attendance, timeliness, and safeguarding confidential information
Performs other duties as assigned
Required Skills/Abilities:
Excellent verbal and written communication skills.
Excellent interpersonal.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to act with integrity, professionalism, and confidentiality.
Proficient with Microsoft Office Suite or related software.
Education and Experience:
High School diploma or equivalent required.
Prior administrative experience required; preference given to experience in related field.
Title: Receptionist/Administrative Assistant
Company: Executive Security Integrators & Fi
Location: Channelview, TX
