Overview
Receptionist/Administrative Assistant Jobs in Hartford, CT at ROME CLIFFORD KATZ & KOERNER, LLP
Administrative Secretary-Worthington Park Elementary
One full-time Administrative Secretary to work 8hrs per day, Monday through Friday on a 221 day calendar. Responsible for performing complex, confidential, and financial secretarial duties.
Job Duties:
Greets and provides customer service to parents, staff, and students
Assists in the preparation of the site budget and maintains all financial records for the school/department
Collects, verifies, and deposits for the Board of Education fines, fees, monies received and student activity funds
Prepares purchase orders, performs verification of invoicing on materials received, and stores and distributes materials
Inputs, maintains and verifies for accuracy EMIS reporting information
Creates and maintains confidential correspondence and report files (e.g., personnel files, student cumulative records, health and medical records)
Creates and prepares items to be presented to the Board of Education
Prepares detailed electronic reports and records and keyboards information into a computer (e.g., spreadsheets; district, state, and federal reports; absence reporting; student reporting; correspondence; newsletters; transcripts; substitute personnel; rosters; memos; requisitions; and work orders)
Extracts and prepares files for archiving and electronic retrieval
Operates office technology (e.g., computers, laptops, printers, fax, copy machines)
Enters and extracts information from a computer using various software programs (e.g., management, personnel, spreadsheets, purchase orders, student system, staff absences, and budgetary)
Communicates both orally and in writing to the public and staff on school district policies and procedures
Coordinates and sets meetings and appointments for supervisor
Processes and keeps up-to-date schedules (e.g., teachers, student teachers, educational assistants, nurses, other school personnel, and building utilization)
Takes daily attendance; follows up with supervisor or parents on attendance issues
Administers first aid to students when the nurse is not in the building
Administers medications to students consistent with District policies and student IEP’s
Contacts parents of ill or injured students; makes arrangements to transport ill or injured students to the hospital or their home
Receives, sorts, and processes mail
Transmits information and instructions from the supervisor to others
Interacts occasionally with the public and staff in conflict situations
Develops processes to complete projects given by supervisor
Job Skills & Abilities:
Considerable skill, knowledge, and ability in secretarial methods
Considerable skill, knowledge and ability with a computer and software applications in word, spreadsheet, presentation, and database applications
Considerable knowledge of accounting and bookkeeping procedures
Considerable knowledge and skill in handling sensitive issues of a confidential nature
Considerable skill in written and oral communications
Considerable skill, knowledge, and ability to keyboard quickly and accurately
Ability to perform complex work with detail and accuracy
Thorough knowledge of English usage and grammar
Ability to make arithmetical calculations quickly and accurately
Ability to qualify under the district’s Position Schedule Bond
Ability to analyze and seek solutions to problems
Ability to organize work procedures and multi-task to meet site needs
Ability to use technology to complete daily and assigned tasks appropriate for the position
Ability to develop and maintain effective working relationships with others
*Salary Range $24.77/hr. to $31.52/hr.*
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Title: Receptionist/Administrative Assistant
Company: ROME CLIFFORD KATZ & KOERNER, LLP
Location: Hartford, CT
