Overview
Receptionist/Administrative Assistant Jobs in Corpus Christi, TX at Majek Boatworks, Inc.
Please see Special Instructions for more details.
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
Reference Check Policy: If applicant has current or prior work history with a NC state agency or university, at least the most recent state agency or university must be contacted for one of the two required reference checks. The reference check can be either with the current or prior NC state agency supervisor or through the current agency Human Resources Office.
This position is being recruited at the Contributing level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Executive Assistant
Working Title
Executive Assistant
Competency Level
Contributing
Home Department
CHHS – Dean’s Office – 31500
Primary Purpose of Organizational Unit
The College of Health and Human Services (CHHS) is an interdisciplinary and integrated academic unit that includes three professional schools: the School of Nursing, the School of Social Work, and the School of Health and Applied Human Sciences. The Office of the Dean of the CHHS provides overall administrative support and oversight for all units within the College. In addition, the Office of the Dean coordinates a common support model that facilitates operational services, technical support, business services, support for research, and support for community engagement across the three schools. The overarching goal of the CHHS is to help individuals, families and communities live healthier, more prosperous, and more productive lives. We strive to accomplish this goal through excellence in teaching, scholarship, and service.
The Academic Affairs Operations Core Service Team (AAOps) is committed to supporting the College’s mission to create transformative learning experiences, advance knowledge, and engage local and global communities. The team consists of two separate but integrated structures, logistics and data management operations (LDM Ops) and applied learning operations (ALO). Other team members include the Associate Dean for Academic Affairs (ADAA) and the Executive Assistant to the ADAA. Our subject-matter experts meet the needs of the CHHS faculty, staff, and administrative units by facilitating interactions, providing informational resources, and implementing processes to navigate institutional policies and procedures.
College
College of Health and Human Services – 315 College
College/School Information
University Information
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position
The Executive Assistant provides administrative support for the Associate Dean for Academic Affairs (ADAA) and the Academic Affairs Operations core service team (AA Ops) in the College of Health and Human Services (CHHS). This position also serves as the primary administrative contact for select processes related to academic program assessment and accreditation, and provides backup to all other CHHS administrative support staff, as needed.
Specific responsibilities include, but are not limited to:
Managing all aspects of the ADAA and the Academic Affairs Operations team calendar and anticipating needs based on schedules, upcoming meetings, and the changing university environment
Conduct research to help inform new academic program proposal development
Generating documents, reports, spreadsheets, and presentations based on independent research and internal/external data
Developing and facilitating events, trainings, and workshops related to CHHS academic affairs
Drafting and editing of College-wide communications
Making travel arrangements, and submitting purchasing and reimbursement requests
Attending meetings, recording minutes, and summarizing actionable items
Maintaining the Academic Affairs Operations and procedural manuals
Provides back-up to the EA for the CHHS Dean on college wide initiatives
Addressing inquiries from faculty and staff, as well as other internal and external constituents
Minimum Education and Experience Requirements
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred education, professional skills and experience
Graduation from a four-year college or university, preferably with a degree in Business Administration, Communications, or another related field
Demonstrate exemplary oral and written communication skills that can adapt to a wide array of audiences
Ability to manage multiple, complex projects simultaneously
Proficiency in Microsoft Office Suite applications
Ability to research, analyze, interpret, and communicate information, data, policies, procedures, and guidelines to determine and implement the best course of action
Experience with program assessment and/or accreditation
Demonstrate an understanding of internal and external partners, and interface with all parties using tact, discretion, and professionalism
Ability to work independently, as well as collaborate in a team setting
Demonstrate patience and ability to work effectively under pressure
Required Certifications or licensure
N/A
FTE
1.0 (40 hours per week)
Months Per Year
12 Months
Work Days
Monday – Friday
Work Hours
8:00am – 5:00pm
Type of Position
Permanent
Anticipated Ending Date if Time-Limited
Position Number
8014
Job Posting Date
02/17/2025
Posting Close Date
02/19/2025
Number of Openings
Single Incumbent
Special Notes to Applicants
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
Reference Check Policy: If applicant has current or prior work history with a NC state agency or university, at least the most recent state agency or university must be contacted for one of the two required reference checks. The reference check can be either with the current or prior NC state agency supervisor or through the current agency Human Resources Office.
This position is being recruited at the Contributing level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
EEO Statement
At the University of North Carolina at Wilmington (UNCW), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting
https://jobs.uncw.edu/postings/35256
Applicant Documents
Required Documents
Resume
Cover Letter
Optional Documents
Title: Receptionist/Administrative Assistant
Company: Majek Boatworks, Inc.
Location: Corpus Christi, TX
