Overview
Receptionist/Administrative Assistant Jobs in Channahon, IL at WE Services
The Administrative Assistant will provide administrative support to the Office Manager. Administrative Assistant will develop and implement a standardized filing and organizational system.
Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2025 Employee Benefits | Staff & Management
Essential functions
Facilitate the implementation of filing and organizational system throughout all Janitorial departments at the center. Upon implementation, the Administrative Assistant will provide support to maintain and update these standardized and filing systems.
Provide calendar management to include creating meeting invitations, visitors’ pre-clearance, and conference room reservations, disseminating information to meeting participants, arranging for catering services if needed and handle all communications with both internal and external sources.
Compose, edit, type, and prepare documents to included letters, memos, forms, and transmittals, policies and procedures (including handling of confidential information).
Provide morning and evening reports to client and crew.
Develop and create project-standardized files, folders and systems.
With minimal direction compose correspondence in support of Office Manager.
Draft documents for review and implementation by the Office Manager.
Provide superior customer service to internal and external clients and customers in a professional, positive manner.
Provide telephone support to include answering, screening and processing telephone calls.
Maintain up to date call list.
Provide administrative support to include proposal preparation (including Power Point and graphic packages) and prepare spreadsheets, graphs, and charts, and presentation materials.
Coordinate monthly department meetings, record and distribute meeting minutes.
Sort, open and prioritize mail both incoming and outgoing in support of the Office Manager.
Develop and maintain a standard filing system (hard copy and electronic).
Prepare, code and process check request, expense reports and invoicing. Obtain required approval signatures and submit to Accounts Payable.
Compile, organize and finalize other documents for signature and distribution.
Prepare weekly office supply order. Verify that all items are received and distribute as appropriate.
Review, create and maintain all filing systems for the Service Department.
Work and communicate effectively with all Managers and site Supervisors.
Perform special projects, as assigned.
Perform data entry in the work order systems and assign to the corresponding crew.
Create and track purchase orders in the accounting system.
Requirements
High school diploma or equivalent educational certificate required; bachelor’s degree preferred
Bilingual: Spanish
Minimum of 2-3 years of relevant administrative support experience and or special projects experience
Strong organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines
Demonstrated ability to determine needs and achieve results without close supervision
Demonstrated ability to take initiative and lead projects
Ability to effectively interface with all departments of the company and to represent the company in a highly professional manner
Superior verbal and written communication skills
Strong analytical skills
Ability to handle confidential information
Exhibits and champions excellence in work and willingness to embrace change
Ability to produce quality work in a consistent manner
Military and veteran friendly employer, veterans and candidates with military experience encouraged to apply
MOS Army: 51L; MOS AF: 3E131; MOS USCG: 1701; MOS USN: 3E1X1; MOS USSF: H190; MOS USMC: 1161
About Us
ABM (NYSE: ABM) is one of the world’s largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM’s comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries – from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations. For more information, visit http://www.abm.com.
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.
ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.
ABM directs all applicants to apply at http://www.abm.com/ ABM does not accept unsolicited resumes.
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Title: Receptionist/Administrative Assistant
Company: WE Services
Location: Channahon, IL
