Overview
Receptionist/Administrative Assistant Jobs in Tucson, AZ at Lynch Roofing
Job Posting Title
Administrative Programs Officer
Agency
805 DEPARTMENT OF REHABILITATION SERVICES
Supervisory Organization
Dept Rehabilitation Services–Executive
Job Posting End Date (Continuous if Blank)
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Compensation
Monthly/Annual Salary: Monthly Annual
Level I (Pay Band J) $4,067.00 $48,804.00
Job Description
Basic Purpose
Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities. This may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities. Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various agency functions or programs, may also be included in this job family.
Typical Functions
Plans, organizes and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency.
Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program.
Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.
Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals.
Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs.
Plans, develops and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences.
Drafts policies and procedures, and develops contract or grant proposals.
Reviews proposed legislation and recommends changes; may act as legislative liaison.
Level Descriptor
At this level employees are assigned responsibilities, which are limited in size or scope involving the supervision, direction, management, coordination, or implementation of various programs or functions within an agency. This may include professional or supervisory level work with responsibility for an important component of a comprehensive or specialized operating program, providing services in a variety of management areas such as formulation of agency policies, budget preparation, physical plan operations, or personnel and fiscal management, or performing highly specialized executive level administrative support functions and activities.
Education and Experience
Education and Experience requirements at this level consist of a bachelor’s degree and one year of professional or technical administrative* experience in business or public administration; or an equivalent combination of education and experience, substituting one year of qualifying experience for each year of the required education. ## *Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.*
Knowledge, Skills, Abilities and Competencies
Knowledge, Skills and Abilities required at this level include knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; and of federal and state laws and regulations relating to administration of assigned programs. Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; and to organize and present facts and opinions.
Special Requirements
Some positions will require that applicants be willing and able to perform all job-related travel.
Additional Job Description
Position is located in the Management Services Division – Central/Dept. Services at DRS State Office in Oklahoma City.
Essential Functions: Responsibilities will involve arranging travel, becoming a Certified Procurement Officer, and be a Purchase Card Holder. The selected applicant will become a CPO with the ability to have a P-card in order to book both in state and out of state hotel reservations and out of state flight arrangements, which are essential to the agencies function; knowledge of travel rules and guidelines, use of OMES Accounting Manual, Title 74 and Policy and Procedures for Purchase Card. Position is responsible for processing travel request through an automated system, both in state and out of state hotel reservations, by phone and online; booking out of state flights, processing and arrange using Concur online booking tool; process p-card transactions in the Bank of Oklahoma Works system to ensure timely payment through Finance.
Applicant must be willing to perform all job-related travel.
Trial period (if applicable) is required.
Preferred Qualifications: Knowledge of systems and or processes used in the completion of duties including but not limited to Adobe Acrobat, Excel, Word, Laserfiche, Teams, Email, and Phones.
Background Check: The Department of Rehabilitation Services will conduct a criminal background check on new hires as part of an offer of employment that is made contingent upon a successful criminal background check.
Benefit Highlights: The Department of Rehabilitation Services provides a comprehensive benefits package designed to support our employees and their dependents.
Benefits Include:
Generous state paid benefit allowance to help cover insurance premiums
A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
Flexible spending accounts for health care expenses or dependent care
Employee assistance programs and health and fitness programs
11 paid holidays
15 days of vacation and 15 days of sick leave for the first year
Retirement Savings Plan with a generous match
Longevity Bonus for years of service
Method of Application: Current State of Oklahoma employees must apply through the Workday on-line Internal Listings applicant system (
Find Jobs – Internal State of Oklahoma – Workday (myworkday.com)
For questions regarding specific duties or details of this job, please contact Human Resources at
[email protected]
.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday
Jobs Hub
.
Title: Receptionist/Administrative Assistant
Company: Lynch Roofing
Location: Tucson, AZ
