Overview
Receptionist/Administrative Assistant Jobs in Minneapolis, MN at Sterling Wire & Cable, LLC
Nampa, ID
Job Title: Administrative Specialist – Streets
Hiring Salary (DOE): $20.00 – $23.44
Position Salary Range: $20.00 – $26.87
Department/Group: Streets
FLSA Status: Non-Exempt
Travel Required: None
Position Type: Full-Time
Job Family / Business Unit: Streets
Benefits Eligible: Yes
EEO Category: Administration
PERSI Eligible: Yes
WE TAKE CARE OF OUR PEOPLE!
The City of Nampa offers competitive benefits and growth opportunities, including:
Medical
Dental
Vision
PERSI Retirement Plan, with 11.18% employer contribution
401k & 457 Retirement Plans
11 Paid Holidays
Paid Time Off (at least 4 weeks per year)
Life Insurance with AD&D
Short-Term Disability
Long-Term Disability
Flexible Spending Account
Employer-Funded HRA VEBA Health Savings
Wellness Program & Rewards
Opportunity for student Public Service Loan Forgiveness
Harward Recreation Center Membership Discounts
Other Great Benefits!
Position Summary (Administrative Specialist): The principal functions of an employee in this class are to perform a variety of clerical and administrative support duties that require a high degree of administrative and organizational skills for the City of Nampa Street Division. The position is multi-functioning and includes a significant level of complex and diverse duties and responsibilities. Contacts are typically internal and external to the organization. The work is performed under the supervision and direction of the Street Division Superintendent, but considerable leeway is granted for the exercise of independent judgment and initiative. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with assigned supervisors, other City employees, and the general public. The principal duties of this class are performed in a general office environment.
ESSENTIAL FUNCTIONS:
Provides administrative support to key departmental personnel in relation to clerical requirements, prepares specialized reports as required and performs financial report maintenance, such as preparation, planning, and implementation of budgets
and special projects for the department.
Communicates information and states concerns in a clear and professional manner.
Provides effective professional liaison between the division and other city departments, representatives from public agencies, area businesses and the general public.
Answering phones, taking messages, directing calls, answering questions, prepare meeting agendas, coordinate meetings, scheduling appointments, and opening, logging, filing, and distributing incoming documents.
Respond to citizens’ questions and comment in a courteous and timely manner.
Provide assistance, information, and answer inquiries from the public, responding to comments and questions and explaining programs, policies and procedures in a courteous and timely manner.
Listens to and directs comments and complaints from the public relating to Street Division operations and then takes appropriate action to resolve and refer such complaints.
Prepare and process purchase orders.
Track and monitor budget and prepare budget reports.
Perform calculations and balance accounting reports.
Process, track and monitor projects, work orders, contracts, agreements, schedules, time sheets and other information.
Coordinate meetings prepare meeting agendas and schedule meeting events.
Transcribes or prepares letters, minutes, reports, statements, specifications, contracts, memoranda, notices, resolutions, budgets, financial and statistical tables, requisitions, and other related materials.
Create and maintain a variety of files, records and documents on various administrative actions, projects and programs.
Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.
Is punctual and timely in meeting requirements of performance, including attendance standards and work deadlines.
Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
Assumes responsibility for other duties as required or assigned.
Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas.
KEY BEHAVIORAL COMPETENCIES:
Accountability – Ability to accept responsibility and account for his/her actions.
Analytical Skills – Ability to use thinking and reasoning to solve a problem.
Commitment to Safety – Understands, encourages, and carries out the principles of integrated safety management; complies with or oversees the compliance with safety policies and procedures; completes all required training; takes personal
responsibility for safety.
Detail Oriented – Ability to pay meticulous attention to all aspects of a situation or task no matter how small or seemingly unimportant.
Innovative – Ability to look beyond the standard solutions.
Judgment – The ability to formulate a sound decision using the available information.
Problem Solving – Ability to find a solution for or to deal proactively with work-related problems.
Reliability – The trait of being dependable and trustworthy.
Time Management – Ability to effectively utilize available time for the completion of necessary job tasks.
REQUIRED EDUCATION, EXPERIENCE, & LICENSE/CERTIFICATIONS:
High School Diploma or GED is Required. College Degree Preferred. Field of Study: Accounting, Business Administration, or a closely related field.
3 plus years in clerical, accounting and/or administrative work; completion of a standard high school course with business school training desirable, supplemented by college level courses; OR any equivalent combination of experience and training
which provides the required knowledge, skills and abilities for the particular area where the Administrative Assistant may be assigned.
And/or any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.
REQUIRED KNOWLEDGE, SKILLS & ABILITIES:
Strong oral and written communication skills, communicating effectively by phone, in person and in writing.
Ability to deal with a wide range of persons and communicate effectively both orally and in writing using both technical and non-technical language.
Business office management, practices, procedures, and techniques.
Research, data compilation and report generation.
Budgeting reconciliation and reporting procedures.
Business and fiscal record keeping and retention.
Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.
Thorough knowledge of modern office procedures, practices and equipment including filing systems; bookkeeping; City codes, rules, policies, regulations, and procedures applicable to the position; computer applications including Excel, Word, and
other related software.
Integrity, ingenuity, and inventiveness in the performance of assigned tasks.
Basic knowledge of current practices, procedures and functional services involved within a public sector of a municipal government are preferably desired.
WORK ENVIRONMENT:
Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions.
The City of Nampa is an equal employment opportunity employer. All applicants will be considered for employment regardless of race, color, religion, sex, national origin, veteran, disability status, or any other characteristic protected by federal, state, or local laws.
Position : 505819
Code : 20250065-1
Type : INTERNAL & EXTERNAL
Posting Start : 02/10/2025
Posting End : 03/10/2025
HOURLY RANGE: $20.00-$26.87
Title: Receptionist/Administrative Assistant
Company: Sterling Wire & Cable, LLC
Location: Minneapolis, MN
