Overview
Receptionist, Administrative/Clerical Jobs in Calgary, Canada at Vista Projects Limited
What Vista Does Vista Projects is an integrated industrial engineering firm that helps clients navigate the digital transformation of their projects and operations.
Our proven project execution process is based on a “single source of truth” model that eliminates the potential for inefficient engineering designs, cost overruns and project completion delays.
Why We Do It We believe the world needs industrial projects and that intelligent engineering data can increase the likelihood of innovative solutions getting to market.
Over the years, our multi-discipline teams have conceptualized and designed some of the most challenging and successful industrial processing projects in the North American energy sector.
Vista has established itself as a trusted industrial engineering partner for all types of projects, from conceptual studies and pilots to large-scale commercial expansions.
Where We Work The benefits of our approach apply to new asset developments and brownfield optimization projects across several industrial markets.
This includes biofuels and produced water treatment to natural gas and petrochemical processing.
While we are headquartered in Calgary and maintain a satellite office in Houston.
What You Would Do in This Role The Receptionist maintains the front desk as the primary point of contact for visitors and callers, ensuring a welcoming atmosphere and efficient handling of inquiries.
Supports administrative tasks and collaborates with the Facilities and Human Resources teams to uphold security protocols and provide excellent customer service.
Key Responsibilities:
Front Desk and Reception Management:
Greets visitors warmly, directs them appropriately, and maintains a tidy and inviting reception area. Communication and
Collaboration:
Manages incoming calls and emails, ensuring clear and professional communication with internal and external parties. Administrative Support:
Assists with scheduling appointments, managing calendars, and booking meeting rooms as needed. Facilities Operations and Maintenance:
Coordinates with the Facilities team to report maintenance issues and supports the upkeep of common areas. Supply Management:
Monitors front desk supplies and requests replenishments to ensure continuous availability. Event Coordination:
Provides logistical support for company meetings and small events, assisting with setup and coordination. Safety Compliance:
Follows security and safety procedures, including visitor sign-in protocols and emergency guidelines.
Performing other administrative duties, as required.
Required Qualifications and Skills Communication
Skills:
Excellent verbal and written communication abilities. Customer Service:
Strong interpersonal skills with a friendly and professional demeanor. Organization:
Proven ability to manage multiple tasks with attention to detail. Technical Proficiency:
Familiarity with standard office equipment and basic software applications. Reliability:
Consistent punctuality and attendance, demonstrating dependability.
Preferred Qualifications
Education:
High school diploma or equivalent.
Experience:
Previous experience in reception, customer service, or administrative roles. Technical
Skills:
Knowledge of multi-line phone systems and experience with scheduling or visitor management software. Additional
Skills:
Basic understanding of office procedures and administrative best practices.
Why People Like Working with Us Working with Vista is a chance to contribute to the type of challenging municipal and industrial projects that the world requires.
If that doesn’t excite you, this role likely won’t be a fit.
Challenging projects require focus and we enable our people to do their best work with modernized project systems that are based on our leading use of intelligent data-centric execution architecture.
Our staff and clients like that it gives them real-time access to validated data shared across all project departments.
This fosters project design and business decisions based on a single, authoritative source of truth and provides increased transparency and collaboration with team members and clients, leading to improved engineering quality and a product we can all…
Title: Receptionist, Administrative/Clerical
Company: Vista Projects Limited
Location: Calgary, Canada
Category:
