Overview
Receptionist, Administrative/Clerical Jobs in Dubai, UAE/Dubai at Al Marwan General Contracting Company
Responsibilities:
Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
Organize and maintain physical and digital files, records, and documents.
Prepare and distribute reports, memos, and other business-related documents.
Assist in creating and editing presentations, spreadsheets, and other data-related tasks.
Coordinate travel arrangements and manage travel-related expenses.
Manage the executive’s calendar by scheduling appointments, meetings, and conferences.
Coordinate and arrange logistics for meetings, including reserving meeting rooms, equipment, and refreshments.
Prepare meeting agendas and provide necessary documents and materials to participants.
Record minutes and maintain accurate records of meetings as required.
Customer Service:
Greet and assist visitors, clients, and customers in a professional and friendly manner.
Respond to inquiries from clients or redirect them to the appropriate person.
Assist in handling customer complaints or issues, ensuring prompt resolution.
Data Management:
Maintain and update the customer database with accurate and relevant information.
Assist in generating sales reports, analyzing data, and preparing presentations.
Support the sales team by inputting customer orders and tracking sales leads.
Office Management:
Order and maintain office supplies, ensuring availability and proper
inventory management
.
Coordinate with vendors and service providers for office
equipment maintenance
and repairs.
Assist in the coordination of company events and functions.
Confidentiality:
Maintain strict confidentiality of sensitive information, such as client details and company strategies.
Ensure compliance with data protection regulations and internal policies.
Skills and
Qualifications:
High school diploma or equivalent.
Proven experience as a secretary, administrative assistant, or similar role.
Proficient in using office software (e.g., Microsoft Office suite) and general computer skills.
Excellent organizational and time management skills.
Strong communication skills
, both verbal and written.
Ability to multitask and prioritize tasks effectively.
Attention to detail
and accuracy in work.
Professional and friendly demeanor.
Discretion and
respect
for confidentiality.
Arabic is a plus.
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Title: Receptionist, Administrative/Clerical
Company: Al Marwan General Contracting Company
Location: Dubai, UAE/Dubai
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin), Business (Office Administrator/ Coordinator)
