Overview
Receptionist / Administrative Coordinator (USA) Jobs in Houston, TX at RibbitZ LLC
Title: Receptionist / Administrative Coordinator (USA)
Company: RibbitZ LLC
Location: Houston, TX
Receptionist / Administrative Coordinator
We are seeking a Receptionist / Administrative Coordinator to join our General Administration team. This role is pivotal in ensuring smooth day-to-day operations and office management. Our commitment to streamlined administrative services ensures you will help maintain a conducive working environment that supports operational success and team productivity.
Our General Administration services showcase our dedication to operational excellence, ensuring the organization runs efficiently and supports employees effectively.
What You’ll Lead and Deliver
- Greet visitors and manage front-desk operations in a professional and welcoming manner.
- Handle incoming calls, emails, and general correspondence.
- Manage office supplies, records, and administrative documentation.
- Assist with employee onboarding and offboarding documentation and processes.
- Maintain employee records and personnel files, ensuring accuracy and confidentiality.
- Support the administration of employee benefits, insurance, and related documentation.
- Liaise with insurance providers regarding enrolments, renewals, claims, and employee inquiries.
- Assist the company in representing the organization at trade shows and industry events, including managing or supporting exhibition booths.
- Participate in customer-facing activities such as lunch-and-learn sessions to support relationship building and knowledge sharing.
- Collaborate with the sales team by attending professional social engagements, including business lunches (1–2 times per month) and occasional dinners, to strengthen client relationships and support business development initiatives.
- Assist with HR administration, including leave tracking, employee communications, and policy acknowledgments.
- Schedule meetings, coordinate appointments, and support office logistics.
- Maintain confidentiality of employee and company information at all times.
- Provide administrative and operational support to management as required.
Requirements
To Be Successful in This Role, You Must Have:
- High school diploma or Bachelor’s degree in Business Administration, Human Resources, or a related field.
- 2–5 years of experience in reception, administration, office coordination, or HR support roles.
- Strong organizational, multitasking, and time-management skills.
- Excellent verbal and written communication skills.
- Professional appearance and customer-service-oriented mindset.
- Experience handling employee insurance and HR-related administrative tasks is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Reliable, trustworthy, detail-oriented, and proactive in approach.
- Female candidates are encouraged to apply.
We Offer Competitive Benefits:
- Global Exposure: Opportunities to work on international projects and collaborate with global teams.
- Competitive Compensation: A salary package that recognizes your expertise and contributions.
- Health & Wellness: Comprehensive medical insurance for you and your dependents.
- Learning Opportunities: Access to training programs, workshops, and certifications to enhance your skills.
- Work-Life Balance: Paid time off, including annual leave and holidays.
- Inclusive Environment: A workplace that celebrates diversity and fosters collaboration.
