Overview
Receptionist and Accounts Payable Clerk Jobs in Ozark, AL at Brown Manufacturing Corporation
THE POSITION
Washington County’s Department of Assessment and Taxation (A&T) is currently seeking a Senior Administrative Specialist to join our team!
The Department
The Department of Assessment & Taxation (A&T) is eager and committed to hiring individuals with a variety of language abilities and multicultural experiences that reflect the many and diverse communities of Washington County, which will strengthen and bring improvements to the work of the department. The differences that unite us reflect the community we serve. If this sounds like an organization that models the values you uphold, we invite you to join our team at Washington County.
The Opportunity
The Recording Senior Administrative Specialist is primarily responsible for assisting in the supervision and oversight of the Recording section of A&T. The section covers a portion of the County Clerk’s functions, and is primarily responsible for:
Recording real estate documents, including deeds, mortgages, liens, plats, and other land records
Indexing and verifying document information for searching and retrieval
Collecting transfer tax on certain transactions
Issuing marriage licenses and domestic partnerships; and
Administering the Board of Property Tax Appeals
The Recording section is customer-focused with a large volume of customer interactions in person, over the phone, by email, and through regular mail.
The team reporting to the Recording Supervisor and Senior Administrative Specialist consists of seven (7) Administrative Specialist IIs.
Once the selected candidate has demonstrated proficiency, a hybrid work schedule of tp to two (2) remote days per week will be available if desired.
The Ideal Candidate
Technical expertise: We’re looking for someone who has knowledge of the various land record document types, in order to be able to train and guide others by accurately interpreting Oregon laws about what types of documents can be recorded, and the procedures for verifying the format and contents of those documents. They also have experience with or knowledge of the marriage license/domestic partnership issuance laws and procedures in Oregon and have the ability to issue them to couples of all genders.
Leadership skills: We’re looking for a leader who has strong leadership skills to[YS1] help build a cohesive, collaborative team. This position plays a key role to help create, communicate, and implement a clear vision for the group and follow through to make that vision a reality. They also have a knowledge of how to delegate responsibility within the workgroup and coach employees effectively and ability to build positive relations by getting to know them as individuals and viewing the team through an equity lens. We’re looking for an emotionally intelligent leader who is able to model a balance of getting the work done and having fun while doing it.
Effective communication skills: We’re looking for a someone who has the ability to build relationships across the organization and beyond through their exceptional verbal and written communication skills. They have honed their active listening skills, helping employees feel included and truly heard.
Strong supervisory skills: We’re looking for a leader who has the ability to help plan, prioritize, direct, and evaluate the day-to-day operations of a team working under statutory regulations and deadlines. It is essential to have strong supervisory skills to help create process documentation, train staff effectively, and assist the supervisor in holding the team to performance standards and offering encouragement, support, and course correction as necessary.
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all the hiring criteria described above.
Why Washington County?
Washington County is dedicated to the recruitment and recognition of a talented and diverse workforce that is committed to public service. Our shared values of professionalism, innovation, equity, integrity, stewardship, and accountability guide the way we conduct ourselves and deliver services to our customers. Supported by the work of our Office of Equity, Inclusion, and Community Engagement, Washington County celebrates diversity in our employees’ backgrounds, beliefs, identities, and abilities, while supporting growth opportunities for all.
ESSENTIAL JOB DUTIES
To review the required knowledge, skills, and abilities for this classification
MINIMUM QUALIFICATIONS
Education and Experience:
A high school diploma or equivalent AND
Four (4) years of progressively responsible experience providing administrative or clerical support.
Additional Licenses, Certificates, Physical Abilities, and Specialty Requirements
Must successfully pass a comprehensive background check post offer.
Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application.
SUPPLEMENTAL INFORMATION
Apply today! In lieu of a resume, you are required to complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Act.
Minimum Qualification Review: HR will screen applications for minimum qualifications after the posting closes after June 16th, 2024.
Preferred Qualifications Screening: Depending on the number of applicants that meet MQs, a preferred qualification screening will be performed of which is an in-depth evaluation of your application materials, including your responses to the supplemental questions. This process will begin after June 23rd, 2024.
Panel Interview(s): Panel interviews will be scheduled for the top candidates who successfully pass the preferred qualifications screening as soon as possible.
Conditional Offer of Appointment: Human Resources will conduct a salary analysis for the successful candidate(s) and extend an offer of appointment.
Post-Offer Check: The successful candidate will undergo a background check.
Start Date: A start date will be determined after all conditions of employment have been met.
Please note: Candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family.
Our Commitment to You
We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration, and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal-opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.
Status of Your Application: You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you “opt out” or “unsubscribe” from email notifications from NEOGOV it will impact our ability to communicate with you about job postings.
Veterans’ Preference: If you are a veteran and would like to request veterans’ preference points for this recruitment,
Accommodation under the Americans with Disabilities Act: A reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at 503-846-8606 or [email protected] at least 48 hours before the step(s) of the selection process for which you feel you need an accommodation.
Questions (?) Regarding This Recruitment
Yvonne Villa, Talent Acquisition Business Partner
[email protected]
Additional Resources:
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* Washington County is a drug-free workplace *
This is a non-represented position and is not covered by a collective bargaining agreement.
Regular and limited duration full-time employees working 30 hours or more per week and job share employees are eligible for benefits beginning on the first of the month following employment. Job share employees are responsible for 50% of the premium. Part-time regular, variable hour, and temporary positions are not eligible for medical, dental, and vision benefits.
Check Out Our Award-Winning Benefits & Wellness Program!
Washington County values your dedication to lead the future of our community through public service. Our total compensation package, which is comprised of more than just your annual salary, was built to show our commitment to the physical and financial health and wellbeing of you and your family. Your total compensation package includes a comprehensive benefits program with medical, dental, and vision coverage at up to 95% employer paid! Other benefits you’ll enjoy as part of your total compensation package include:
Paid Time Off – 11 paid holidays including one floating holiday, 12 vacation days for new employees (accrual rates increase based on length of service), AND up to 96 hours of sick leave per year (unused sick leave accumulates from year to year without limit to provide pay and security if needed).
Wellness Program – Washington County has been named one of Oregon’s Healthiest Employers by the Portland Business Journal for the past 7 years. We are proud to receive this award and will continue to make your health and wellbeing a priority by providing resources and support to help you and your family live and work well. Resources include smoking cessation, weight management, and stress management classes (online or telephonic with a personal health coach); discounts on gym memberships, fitness activities, and sports tickets; and Health & Wellness events and onsite flu shot clinics.
Alternative Care Coverage
Health Care and Dependent Care Flexible Spending Accounts (FSAs)
Employee Assistance Program (EAP)
Life and Disability Insurance (both County-provided and voluntary)
Oregon Public Employees Retirement System (PERS)
457b Deferred Compensation Plan
Emergency Travel Assistance
TriMet Hop Card at no cost to the employee
Bike lockers and repair stations
A charitable giving program
Oregon College Savings Plan
Title: Receptionist and Accounts Payable Clerk
Company: Brown Manufacturing Corporation
Location: Ozark, AL
