Overview
Receptionist and Admin Officer Jobs in Manama, Capital Governorate, Bahrain at iibGroup
Title: Receptionist and Admin Officer
Company: iibGroup
Location: Manama, Capital Governorate, Bahrain
Overall Purpose of the Job
The Receptionist cum Admin Officer is responsible for managing front-office operations and
providing administrative and secretarial support to management. The role includes handling
visitors and calls, managing correspondence, maintaining records, coordinating meetings, and
supporting daily office operations while maintaining confidentiality, professionalism, and
efficiency.
Key Responsibilities
• Greet visitors, manage the reception area, and direct calls and emails appropriately
• Receive, sort, and distribute incoming and outgoing mail and correspondence
• Provide administrative and secretarial support, including preparing letters, reports, and
documents
• Maintain accurate physical and electronic filing systems and ensure confidentiality of
records
• Coordinate meetings, prepare agendas, record minutes when required, and manage
calendars
• Arrange travel and logistics for management as required
• Order and monitor office supplies and maintain inventory levels
• Coordinate with vendors, housekeeping, and service providers
• Support basic HR and administrative documentation
• Ensure smooth day-to-day office operations and overall office efficiency
Qualifications, Skills & Requirements
• Diploma or Bachelor’s degree in Business Administration, Office Management, or a
related field
• Minimum 1–3 years of experience in a receptionist or administrative role
• Strong communication skills in English; Arabic is an advantage
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent organizational, time-management, and multitasking skills
• High level of attention to detail and ability to maintain confidentiality
Personal Attributes
• Professional, honest, and trustworthy
• Discreet when handling sensitive information
• Flexible, well-organized, and able to work under pressure
- • Strong interpersonal skills and cultural awareness
