Overview
Receptionist and Administrative Assistant Jobs in Snohomish, WA at North Star Tax & Accounting
Date: Apr 11, 2025
Location: AUSTIN, TX
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: Administrative Assistant III
Job Title: Administrative Asst III
Agency: Health & Human Services Comm
Department: TIERS Elgblty Apps Staff
Posting Number: 4736
Closing Date: 04/25/2025
Posting Audience: Internal and External
Occupational Category: Office and Administrative Support
Salary Group: TEXAS-A-13
Salary Range: $2,953.25 – $4,365.66
Shift: Day
Additional Shift:
Telework:
Travel: Up to 5%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: AUSTIN
Job Location Address: 1609 CENTRE CREEK
Other Locations:
MOS Codes:
0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN
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Brief Job Description:
The Administrative Assistant III performs moderately complex administrative duties and provides technical program assistance to support operations of the HHS IT Social Services Applications Division. Work involves administering daily office functions, maintaining division documentation, supporting internal record-keeping systems, coordinating training attendance, and assisting with personnel management activities.
Works under general supervision with moderate latitude for the use of initiative and independent judgment. This position requires regular attendance and will be normal business hours.
Essential Job Functions (EJFs):
Exercise independent judgment in managing daily office functions, making limited policy interpretations, and ensuring the efficient operation of administrative processes. Adapt to shifting priorities with flexibility, implementing new administrative systems and procedures when directed, and assessing their effectiveness to optimize workflow and productivity. (25%)
Provide administrative support for Social Services Application staff. Collect, track, and distribute correspondence, reports, presentations, and other documents, ensuring accuracy and compliance with agency guidelines. Assist in compiling information for audits, compliance checks, and other reporting needs. (25%)
Establish, monitor, and maintain internal record-keeping systems, ensuring all information is accurate, up-to-date, and complete. Manage project documents and contracts with discretion, facilitating the creation, transmission, reproduction, and appropriate distribution of records in compliance with agency policies and regulations. (20%)
Organize and coordinate staff meetings, training, and conference attendance by assisting with approval requests, registrations, travel logistics, submission of purchase requests, attendance, and ensuring all necessary closeout activities are completed. (15%)
Assist with various personnel and agency administrative functions, including personnel onboarding, timesheets, system access renewals, required training and offboarding. Assist with completing required forms, requesting necessary equipment such as computers and telephones, ensuring workspace setup, and facilitating a smooth transition for new resources. (15%)
Knowledge, Skills and Abilities (KSAs):
Knowledge:
Knowledge of office practices and administrative procedures.
Knowledge of agency policies and procedures.
Knowledge of record keeping and storage systems.
Knowledge of business English, spelling, and grammar.
Skills:
Skilled in written communications.
Skilled in verbal communications.
Skilled in effectively organizing, tracking, and developing electronic documents.
Skilled in Microsoft office products.
Ability:
Ability to implement administrative procedures and to evaluate their effectiveness.
Ability to interpret agency rules, regulations, policies, and procedures.
Ability to prepare, edit, and distribute correspondence, reports, studies, forms, and documents.
Ability to create, maintain, and enter information into databases.
Ability to coordinate meetings, conferences, and seminars.
Ability to coordinate and schedule travel and appointments for professional staff.
Ability to communicate efficiently and effectively using both written and verbal skills.
Ability to quickly adapt to fast-changing priorities and maintain productivity levels.
Registrations, Licensure Requirements or Certifications:
N/A
Initial Screening Criteria:
Three (3) years of work experience in administrative support work or in a technical program area supporting leadership.
Additional Information:
N/A
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Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor’s Office – Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
Nearest Major Market: Austin
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Title: Receptionist and Administrative Assistant
Company: North Star Tax & Accounting
Location: Snohomish, WA
