Overview
Receptionist and Administrative Assistant Jobs in Barrow, AK at Arctic Slope Regional Corporation
Position Information
Requisition Number
P01188
Position Type
Staff
Department
Ware Center Staff
Working Title
Front Desk Office Coordinator
Classification
Clerical Assistant 2 – 00102
Position Summary Information
Nature of position
Permanent, Full-time
If Temporary, Start Date
If Temporary, End Date
If part-time, hours per week
If part-time, percent time
Days Worked
Monday – Friday
Hours/Shift worked
8:00 a.m. – 4:30 p.m.
Union
AFSCME
Posting Detail Information
Job Summary/Basic Function
About the position:
This position reports to the Assistant Director of Production and Facilities and supports The Ware Center Front Desk operations, coordination of daily events, and organizational management of various community councils and alliances.
Join Our Team at Millersville University!
Position Salary: $36,108.00 annually
Plus a generous benefits package designed to support your well-being and future:
Comprehensive Health Coverage – Medical, dental, and vision insurance
Group Life Insurance
Retirement Plans – Choose from two excellent options
Tuition Waiver – Invest in your education or your family’s
Paid Time Off – Vacation, sick leave, and holidays to recharge
Full Benefits Summary(PDF)
Why Millersville?
Nestled in beautiful Lancaster County, Pennsylvania, Millersville University is a proud member of Pennsylvania’s State System of Higher Education. We’re known for:
Strong student-faculty connections
70+ undergraduate and 24 graduate programs
A stunning campus and vibrant community
Outstanding job placement for graduates
With over 66,000 alumni across the globe, our impact is far-reaching—and growing.
Our Mission & Values:
At Millersville, we live by our EPPIIC values of Exploration, Public Mission, Professionalism, Inclusion, Integrity, and Compassion.
We are deeply committed to Inclusive Excellence—creating a welcoming, supportive environment where everyone can thrive. We believe diversity is a strength, and we actively seek individuals who bring unique perspectives and experiences to our community.
Equal Opportunity for All:
Millersville University is an equal opportunity employer. We welcome applicants from all backgrounds and are committed to providing a workplace free from discrimination. Individuals from traditionally underrepresented groups are strongly encouraged to apply.
Duties and Responsibilities
Coordination of all Front Desk operations and procedures at Millersville University’s Ware Center.
Opening of the building in the morning, collection of newspapers and mail, creation and set-up of directional signage for the day’s events, assistance with preparation of the day’s meetings (including the set-up of hospitality).
Maintain a presence at the Front Desk and lobby area, allow only those with Ware Center business to access the upper floors and building spaces.
Greet guests upon entry, assist with informational questions, notify staff/employees when a guest or vendor is here.
Notify the Supervisor and/or full-time staff of any security issues or concerns.
Contact Lancaster City police or Public Safety if necessary.
Provide Customer Service for those with questions or in need of information.
Keep apprised of details of Ware Center events and performances and is knowledgeable on MU functions.
Distribute Parking Vouchers for student workers, maintains logs of issuance and use, processes staff parking passes and student parking invoices received by LPA.
Manage Front Desk Phone System Operations by answering, messaging and responding to calls, ensuring that messages are being communicated to appropriate parties, and ensuring that co-workers and/or students at front desk are answering and responding to phone calls appropriately.
Monitor the Ware Center Prince Street Loading Zone to keep space clear for deliveries and patron drop-off/pick-up.
Maintain an organized central reception area, lobby, and nearby closet spaces.
Keep important and critical forms, such as Accident and Incident Reports, completed and organized for easy access and entry into VenueOps database.
Ensures Event Binder is up to date and current with Event Sheets and that completed Event Sheets are moved from the active event section.
Assist in coordination of mail and shipping needs, oversee incoming and outgoing mail, notify appropriate staff of deliveries, and maintain the Mail Log sheet for these distributions.
Provide prompt and helpful responses to the general Arts at MU/Ware Center email account and/or forward email correspondence to the party to whom it is directed.
Be the central body for ordering office supplies or making requests for copier services.
Submit orders through Amazon or catalog orders in SourcePoint.
Hire, train, and schedule student front desk support.
Arrange for specialized parking, i.e. oversize vehicles, handicapped parking, and putting out Ware Center parking signs as needed.
Create and send Gift Certificates in response to non-profit requests as directed by the Director.
Restock brochures and print paper as needed.
TICKETING
Serve as Box Office agent for Ware Center events and performances during front desk ticket office hours, following protocol, procedures, and policies as directed by Arts Communications Manager and Student Services Box Office manager.
Be trained and able to operate the University ticketing system (currently eTix) for ticket sales for OVPA events and performances via in-person, by phone, or website, and provide ticket count reports to Director as requested.
Act as support for training other staff or student workers to use the ticketing system.
ART EXHIBITION SUPPORT
Work in coordination with Arts Programming Assistant to assist artists who exhibit at the Ware Center in their exhibitions in the Regitz Gallery and Lyte Lobby, performing support functions including set-up of walls and platforms, installation, exhibit supply needs, price lists, and labeling.
Assist in the installation and de-installation of artwork.
Assist in all monthly art exhibit openings.
FIRST FRIDAY / SUMMER EVENTS SUPPORT
Work in coordination with the Assistant Director of Community and Campus Engagement in organizing First Friday community outreach, Arts Smarts camps, and other lobby activities.
Act as support for the organization and execution of activities associated with community events managed by the Assistant Director.
Create signage, charts, and lists assigned for these projects.
SUPPORT FOR ARTS COMMUNITY COUNCILS AND ALLIANCES
Work in coordination with the Director for meetings of the Arts Advisory Council and the Lancaster Arts Alliance.
Send meeting notices, register RSVPs, process communications, prepare meeting minutes, attend and take notes for distribution to members.
Maintain a database for members’ contact information, update as necessary.
Prepare spaces for the meetings including the arrangement of seating, the printing of Agendas, and hospitality.
All other duties as assigned.
Required Qualifications
Six months experience as a clerical assistant 1 OR graduation from high school OR any equivalent combination of experience and training.
Experience performing moderately complex clerical activities with considerable independence.
Excellent oral, written, and interpersonal communication skills.
Excellent organizational skills.
Proficiency in standard office technology, including Microsoft Office, Teams and Zoom.
Demonstrated ability to:
solve problems.
handle multiple complex tasks with accuracy and attention to detail.
maintain a professional demeanor in a fast-paced work environment.
maintain confidentiality.
learn academic and office policies.
work independently.
change priorities with little to no notice.
Effective customer service skills.
Demonstrated ability to work in team setting and maintain pleasant disposition in stressful circumstances
Flexibility, willingness, and ability to pursue and adopt new ideas, information, and technology, and process and summarize information.
Ability to work with faculty, staff and students of diverse cultures, racial and ethnic groups, and socioeconomic status.
Demonstrated support for diversity, equity, and inclusion.
Successful interview (Including Word and Excel tests).
Successful completion of three background checks.
Preferred Qualifications
Bachelor’s Degree.
Experience working in a performing arts center or arts-related workplace.
Experience with functions associated with the Box Office process, including the sale of tickets and handling cash payments and credit card transactions.
Experience with ticketing software, i.e. E-tix ticketing system.
Experience with database entry in venue management programs, i.e. VenueOps.
Experience working in a higher education institution.
Valid driver’s license.
Essential Functions
No or very limited physical effort required.
No or very limited exposure to physical risks.
Extensive writing skills (prepare and organize complex documents).
Extensive verbal communication skills (provide information and assistance regularly).
Understanding of written and verbal directions.
Basic math skills
Most work is done at a desk, utilizing a computer and a mouse.
Work is normally performed in a typical interior/office work environment.
Ability to sit for long lengths of time.
Must be able to lift/pull/push up to 10 pounds.
Dexterity of hands and fingers to operate a computer keyboard and mouse.
Posting Open Date
06/20/2025
Posting Close Date
07/06/2025
Special Instructions to Applicants
Show more
Title: Receptionist and Administrative Assistant
Company: Arctic Slope Regional Corporation
Location: Barrow, AK
