Overview
Receptionist and office administrator Jobs in Staines-Upon-Thames, England, United Kingdom at Kingsgate Recruitment
Title: Receptionist and office administrator
Company: Kingsgate Recruitment
Location: Staines-Upon-Thames, England, United Kingdom
INTERNAL ROLE TITLE: Receptionist and Office Administrator
REPORTS TO: Head of Business and People Operations and Executive Assistant
FUNCTION: Business Operations
LOCATION: Staines office Monday-Friday | 8am -6pm
Role Purpose:
You will be the face of the company providing a high level of service to our visitors and staff, aligned with our company standards.
You will be responsible for managing all office administrative tasks to ensure optimal
productivity within the company, by maintaining communication with both internal and external parties to support seamless office operations
Key Accountabilities:
Provide a warm and professional welcome to all visitors ensuring a positive first impression
Managing the day to day running of the reception and office environment (servicing our staff and visitors)
All visitor support (welcome and registration, car parking, directions, ANPR on car park system, catering and refreshment etc)
Perform a mix of logistical and administrative duties
Managing company correspondence – emails, letters, packages
Maintain and replenish of office supplies, including stationery, kitchen consumables, etc
Meeting room management including setting up of any AV requirements
Full Facility management
Maintaining security and access control
Maintaining general office files relating to the office operations
Record and maintain the outgoings of the office expenditure/budget tracking and reconciling
To assist with ensuring compliance with Health & Safety regulations (Update and maintain safety policies and office facilities manuals/Keep records and procedures up to date etc)
Daily pack down of office, and set up for the next day
Performing other relevant duties when needed.
Person Specifications
Qualifications
Educated to GCSE level or recognised equivalent
First Aid/Fire Warden trained Experience
Proven experience in a related role such as Office Assistant, Receptionist or other relevant position
Excellent Customer Service skills
Excellent Written and Verbal communication
Knowledge of computer software applications used in daily office administration functions such as Word, Excel and specialised office management tools. Professional and Personal Skills
Friendly, engaging, and approachable
Committed and focused
Excellent time keeping
Exercises a professional and positive approach
Attention to detail with the ability to multi-task efficiently
Organised and able to prioritise tasks
Ability to maintain the confidentiality of highly sensitive material with tact and professionalism
Flexibility and openness to change
Ability to react with appropriate urgency to situations and requests
Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organisation
Willingness to take on Keyholder duties
