Overview
Receptionist & HR Administrator – fin-tech firm Jobs in Dubai, United Arab Emirates at Swisslinx Middle East
Title: Receptionist & HR Administrator – fin-tech firm
Company: Swisslinx Middle East
Location: Dubai, United Arab Emirates
The Office & HR Administrator plays a vital role in ensuring seamless daily office operations
and supporting the HR function. This multifaceted role blends administrative excellence, office
management, procurement coordination, and HR administrative support. The ideal candidate is
organized, proactive, personable, and thrives in a dynamic and fast-paced environment.
Key Responsibilities:
Reception & Front Desk Management
• Open the office daily and ensure a welcoming environment.
• Greet and direct visitors and guests with professionalism.
• Manage incoming calls, emails, mail, shipments, and general correspondence.
• Prepare and maintain conference rooms for meetings, including organizing catering and supplies.
Office Administration & Operations
• Manage all office supplies and inventory, including ordering and restocking.
• Use and maintain the Precoro procurement system for all purchasing needs.
• Liaise with suppliers and vendors; ensure timely deliveries and optimal service.
• Coordinate maintenance of office equipment and liaise with service providers as needed.
• Be the primary point of contact for the building/facility management team.
HR Administration Support
• Support employee onboarding processes including workstation and desk setup, welcome kits, car park
access, building access and other logistical needs.
• Coordinate and track visa processing for employees and their dependents, ensuring timely submission
and tracking.
• Follow standardized processes to ensure employees and dependents are properly enrolled in the
company’s medical insurance program.
• Help manage and maintain centralized records of employee data and documentation in accordance with
confidentiality and compliance standards.
• Collaborate with the HR team in administrative aspects of recruitment, onboarding, and compliance
processes.
• Provide ongoing general support for HR activities, initiatives, internal events and employee lifecycle
documentation.
Experience & Qualifications:
• 3+ years of experience in office administration or reception; HR admin experience is a strong
advantage.
• High level of proficiency in Microsoft Office and procurement systems (Precoro experience
preferred).
• Excellent organizational and multitasking skills with attention to detail.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• High school diploma or equivalent; further education in HR, Business Administration, or
related field is a plus.
Please note the firm works full time from the office, no hybrid working will be accepted.
