Overview
Receptionist & Office Administrator Jobs in Costa Mesa, CA at No. 1 Collision Group
Posting Information
Department
Womens Health Resrch Ctr-425201
Career Area
Administrative/Clerical Support
Is this an internal only recruitment?
No
Posting Open Date
01/27/2025
Application Deadline
02/03/2025
Position Type
Permanent Staff (SHRA)
Position Title
Admin Support Specialist – Journey
Salary Grade Equivalent
GN06
Working Title
Business Office Assistant
Position Number
20068975
Vacancy ID
P020064
Full-time/Part-time Permanent/Time-Limited
Full-Time Time-Limited
If time-limited, estimated duration of appointment
3 years
Hours per week
40
Work Schedule
Monday – Friday (8am -5pm)
Work Location
CHAPEL HILL, NC
Position Location
North Carolina, US
Hiring Range
$40,050 – $47,000
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.
Position Summary Information
Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit
The UNC School of Medicine has a rich tradition of excellence and care. Our mission is to improve the health and wellbeing of North Carolinians, and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research. We strive to promote faculty, staff, and learner development in a diverse, respectful environment where our colleagues demonstrate professionalism, enhance learning, and create personal and professional sustainability. We optimize our partnership with the UNC Health System through close collaboration and commitment to service.
OUR VISION
Our vision is to be the nation’s leading public school of medicine. We are ranked 2nd in primary care education among all US schools of medicine and 5th among public peers in NIH research funding. Our Allied Health Department is home to five top-ranked divisions, and we are home to 18 top-ranked clinical and basic science departments in NIH research funding.
OUR MISSION
Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research.
Patient Care: We will promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.
Education: We will prepare tomorrow’s health care professionals and biomedical researchers by facilitating learning within innovative curricula and team-oriented interprofessional education. We will cultivate outstanding teaching and research faculty, and we will recruit outstanding students and trainees from highly diverse backgrounds to create a socially responsible, highly skilled workforce.
Research: We will develop and support a rich array of outstanding health sciences research programs, centers, and resources. We will provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our University to support outstanding research. We will foster programs in the areas of basic, translational, mechanistic, and population research.
Position Summary
The primary purpose of this position is provide Administrative support for the Center for Women’s Health Research.
Responsibilities Include:
Administrative support to the CWHR Leadership team, inclusive of the Center Director, Director of Business Operations, and the Finance Director. This includes coordinating calendars, meetings and schedules, arranging travel, office budget tracking and serving as primary contact to external customers/visitors and taking minutes during meetings.
Provides facility management support to CWHR Operations, such as ordering supplies, oversight of office equipment, facility maintenance and repairs, conference room coordination, inventory management, IT requests, and other duties as needed.
Provides administrative support to the finance team by performing tasks such data entry, invoice processing, invoice reconciliation, maintaining financial records, and assisting with the preparation of financial reports. Maintaining and managing accounts receivable. Assist with general ledger entries and reports and special projects as needed. Place all supplies, requisition, and grant orders for the department.
Serve as point of contact for specific research projects and initiatives. In this capacity, the role will work closely with the PI and research team on progress reporting, budget tracking, project supply ordering, invoice processing, and personnel efforts.
Support the CWHR Communication Specialist and the Pre-Award team with special projects as needed.
Check and distribute mail.
Serves as parking permit coordinator for CWHR, managing parking allocations for the Center and new employees.
Serve at Space Planning and Occupancy Tracking coordinator for CWHR.
Other Business Office administrative duties as assigned.
Minimum Education and Experience Requirements
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Required Qualifications, Competencies, and Experience
Excellent written and verbal communication skills.
Strong interpersonal skills, with an ability to interact professionally with all levels of staff, faculty, and administration. Ability to successfully handle multiple tasks simultaneously.
Strong attention to detail. Demonstrated ability to learn new systems. Excellent customer service skills, with a client oriented focus, including taking initiative to solve problems to the benefit of the client in a team setting.
Excellent interpersonal skills and the ability to work effectively with diverse groups of individuals, Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Email, Calendar, Docs, Sheets) or similar software.
Preferred Qualifications, Competencies, and Experience
A general knowledge of University business policies and procedures. Prefer a well-organized individual who is flexible and has an ability to multitask and prioritize under pressure.
Experience with administration and office operations in a healthcare/research setting is preferred.
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements
Title: Receptionist & Office Administrator
Company: No. 1 Collision Group
Location: Costa Mesa, CA
