Overview
Receptionist/Office Administrator Jobs in Warden, WA at Country Morning Farms, Inc.
Introduction
Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher’s global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you’ll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we’ll build a legacy of trust and triumph in the dynamic world of risk management.
We believe that every candidate brings something special to the table, including you! So, even if you feel that you’re close but not an exact match, we encourage you to apply.
Overview
The Executive Assistant provides high-level administrative support in a one-on-one working relationship with the CEO of GGB Americas, and with the CEO Specialty, Americas. The Executive Assistant also partners closely with Gallagher Corporate Executives and Senior Executives in other Gallagher divisions. The Executive Assistant must be creative, diligent, and very well-organized, and will enjoy working in an entrepreneurial environment.
How you’ll make an impact
Essential Duties and Responsibilities
Sustain a daily calendar of meetings and events.
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of daily needs and long-term objectives.
Arrange travel and accommodation for executives. Prepare expense reports.
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
Draft and distribute correspondence for internal announcements, leadership meetings, and groups.
Handle schedules and contacts.
Represent the company in a positive light through great follow-through skills and sound judgment:
Handle sensitive matters with a high level of confidentiality and discretion.
Respond promptly to emails/texts/phone calls, occasionally outside normal business hours.
Welcome guests by greeting them, in person or on the phone; answering or directing inquiries.
Complete ad hoc projects as assigned, sometimes including personal events and/or family needs.
Organize complex calendars and schedules; resolving any scheduling issues
Critical Competencies for Success
Capable Partner
Able to identify and solve problems.
Strategic aptitude with an ability to think broadly, understanding needs and objectives of senior leaders as they relate to the broader environment of Gallagher.
Capable of functioning efficiently in a fast-paced environment.
Well-developed business judgment; highly developed business acumen.
Excellent communication and time management skills; shown ability to meet deadlines.
Detailed use of discretion, confidentiality, and good judgment.
Able to anticipate needs, offering suggestions for collaboration, follow-up, and outreach initiatives.
Able to balance multiple priorities.
Committed to excellence.
Technical Skills
Strong office management skills, including management of digital documents, scheduling, and office systems. Advanced proficiency in PowerPoint (written presentations for a senior audience), Microsoft Word, Excel, etc.)
Able to organize, lead and complete assigned projects on time.
Interpersonal Skills
Strong verbal and written communication skills, such that interaction with both internal and external parties is handled with a high level of professionalism and in a manner that reflects positively on senior leaders and the organization.
Shown ability to work independently with limited guidance.
Shown ability to interact with senior leadership.
Commitment to professional and personal growth
The Gallagher Way
Champions Gallagher’s values and culture. Exemplifies the tenets of The Gallagher Way; engages, participates and collaborates with others.
About You
Required:
High school diploma and 7 years related experience required. Strong PC and Microsoft application skills, including Word, Excel, and PowerPoint.
Highly Preferred:
Bachelor’s degree required
5 – 10+ years of related experience required in working in an Executive Assistant role supporting C-Level executives
Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Ability to communicate effectively and professionally
Flexible hours as dictated by the needs of business for projects and global meetings
Compensation and benefits
On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.
Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:
Medical/dental/vision plans, which start from day one!
Life and accident insurance
401(K) and Roth options
Tax-advantaged accounts (HSA, FSA)
Educational expense reimbursement
Paid parental leave
Other benefits include:
Digital mental health services (Talkspace)
Flexible work hours (availability varies by office and job function)
Training programs
Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
Charitable matching gift program
And more…
We value inclusion and diversity
Click Here to review our U.S. Eligibility Requirements and Pay Disclosure Statement
Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.
Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.
Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.
Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.
Title: Receptionist/Office Administrator
Company: Country Morning Farms, Inc.
Location: Warden, WA
