Overview
Receptionist/Office Administrator Jobs in Los Angeles, CA at Southwest Industrial Electric
Hampton University Staff
The Administrative Assistant is responsible for the daily oversight of the Graduate College office and providing direct administrative support to the Graduate College Dean.
**The start date for this position is August 1, 2025, or after.
Job Duties:
Ensure the Graduate College is open and ready for daily operation at 8:00 a.m.
Access voice mail and email upon arrival and throughout the day, to make certain applicable action is taken in a timely manner.
Provide front line customer service support in a professional and courteous manner via in person, phone, and email correspondence
Manage an effective and efficient filing system
Process internal and external forms/documents (i.e., travel, purchase orders, office supplies, etc.). oversee all transactions to completion
Process incoming mail (date stamped and disseminate accordingly)
Minute recorder for Graduate Council meetings, prepare agenda and disseminate meeting materials
Assist with graduate student registration
Assist with Graduate College Day recruitment event/preparations
Assist with Graduate College social media and website updates
Assist in managing the Graduate College email account ([email protected])
Update the Graduate College Handbook as applicable
Assist with Graduate College commencement preparations (ex., Graduate College Commencement celebration)
Manage the Dean’s calendar
Draft correspondence for the Dean’s review and approval
Disseminate correspondence on behalf of the Dean
Arrange and confirm meetings for the Dean
Effectively responding to other duties as assigned by the Dean
Qualifications:
At least one year of administrative experience
Microsoft Office including Outlook, Word, and Excel
Must be able to provide outstanding customer service
Ability to demonstrate tact and initiative when working with others
Able to perform multiple tasks with similar deadlines
Demonstrate excellent organizational and planning skills
How to Apply:
Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment via email at [email protected] or fax to (757) 727-5969:
Office of Human Resources
Hampton University
Hampton, VA 23668
***No phone calls
Forms:
Visit Human Resources – Hampton University Human Resources to retrieve the educational support staff employment application and other supplemental application materials.
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Title: Receptionist/Office Administrator
Company: Southwest Industrial Electric
Location: Los Angeles, CA
