Overview
Receptionist / Office Administrator – Adelaide Jobs in Adelaide, South Australia, Australia at Robert Bird Group
Title: Receptionist / Office Administrator – Adelaide
Company: Robert Bird Group
Location: Adelaide, South Australia, Australia
About Us
A member of the Surbana Jurong Group, Robert Bird Group (RBG) is an international structural, civil, and specialist engineering consultancy business built upon delivering structural and civil engineering excellence worldwide. We transform inspiring visions into successful realities, offering innovative, collaborative, flexible, and proactive solutions.
Our team has helped deliver some of the largest and most complex projects in Adelaide including 60 King William Street, Adelaide Convention Centres and the award-winning Adelaide Oval redevelopment.
The Opportunity
Reporting to the Office Manager, this role will see you working across a diverse range of functions, encompassing elements of administration, Marketing, events management, and reception.
You will play an essential role in our visitor experience and will also lead our staff engagement initiatives, contributing to a positive working culture. Day-to-day, this role will also see you provide critical administrative support for the Adelaide team.
Other key aspects of your role include:
Welcoming visitors and attending to enquiries, both in person and via phone
Ordering of catering, stationery, kitchen consumables, etc.
Organising and coordinating office functions and other events
Ensuring the office, including kitchens and meeting rooms, are kept in a clean and welcoming manner, with all consumables stocked
Allocation and management of office access cards
Coordinating and maintaining meeting room booking systems
Preparing, processing, and distributing incoming and outgoing mail and deliveries
Providing administrative support to the Regional Director, Office Manager and Engineering Teams, as required
Booking travels with our travel provider
Assistance with bid process requirements
Processing office and staff expenses
Assisting with invoicing for end of month
Assisting with marketing materials such as capability statements and social media posts
Liaison with building management for office maintenance needs
Why work for us?
RBG offers a collaborative and engaging environment, as our people are core to our business; we believe diverse and effective teams of individuals are key to our success.
We offer access to learning & development, paid birthday leave, paid parental leave, various financial and health/wellbeing benefits, recognition awards, and an active and social team environment.
Skills & Experience
You will bring a positive and vibrant can-do attitude with the ability to communicate with stakeholders from all levels effectively.
In addition, we are looking for:
Strong attention to detail and organisational skills
Excellent verbal and written communication skills
A client service approach and well-developed interpersonal skills – friendly, approachable, and reliable
Ability to work independently and use initiative to solve problems
Ability to balance workload and prioritise accordingly
Sound knowledge of the Microsoft Office suite and Adobe (preferred)
Creativity and ability to plan and lead social events from time to time
Ability to be flexible and adaptable
Must have at least 3 years’ experience at reception
Must have at least 2 years’ experience in administrative role
Professional front of house appearance
If you seek a career that offers variety and a collaborative and continuous learning working environment, we want to hear from you!
Robert Bird Group is an Equal Opportunity Employer.
This role does not require agency input.
Please do not forward resumes directly to RBG’s employees/managers; we do not accept unsolicited resumes and will not be responsible for any associated fees.
