Overview
Receptionist/Office Assistant Jobs in Tremont, IL at CAD Construction Inc
Job ID 57809 Funktionsbereich Service- & Zentrale Funktionen Vollzeit/Teilzeit Vollzeit Einstiegslevel Berufserfahrene
Executive Assistant
Permanent
About Heraeus
Making displays foldable? Helping hearts beat with medical innovations? Or breathing new life into precious metals? As a family-owned global technology group we help our customers to always being one step ahead.
About Heraeus Medevio
Together we improve lives. At Heraeus Medevio, we bring lifesaving and life-changing medical devices to market through partnerships with medical device manufacturing companies. Backed by Heraeus Group, we are committed to the growth of our teams and organization by providing an open space for open minds. To reach our vision of improving 100 million lives every year, we foster a culture of curiosity that thrives on challenge, continuous learning, growth, and the opportunity to try new things. With sites in the United States, European Union, and Asia, and over 2,200 employees worldwide, together, we will meet tomorrow’s challenges today.
Position Summary
The Executive Assistant primarily supports and provides assistance to three executive leaders across two of Heraeus Medevio’s locations in Fridley and White Bear Lake, Minnesota. The Executive Assistant will work closely with the EVP, Commercial; Global Head of Finance; VP of Operations; their teams; and other internal and external parties to ensure smooth operations and effective collaboration within the functions. The ideal candidate is a self-starter, thrives in a fast-paced environment, possesses exceptional organizational and interpersonal skills, and can efficiently manage multiple priorities. The Executive Assistant will serve as a trusted business partner to the leaders and their teams.
This is an in-office position based in Fridley and White Bear Lake, MN offices; splitting time between both sites based on leader needs, with flexibility as needed.
Your Role and Responsibilities:
Provide administrative support, including detailed calendar management, expense report management, complex domestic & international travel, and event coordination.
Coordinate meetings, including attendee management, materials preparation, room set-up, catering, and issue resolution.
Provide occasional guidance and support to other MN-based administrative assistants for out of office coverage, large event planning, or other related needs.
Maintain and manage information of a confidential nature and uphold strict confidentiality standards.
Other duties as assigned.
What is Required for This Role:
High school diploma or equivalent (e.g. GED)
Minimum 5 years of experience as an Executive Assistant
Advanced Microsoft (MS) Office skills
Proven experience in providing administrative support to multiple executives within a global organization
Demonstrated ability to quickly adapt and shift focus between multiple high-priority tasks
Demonstrated ability to manage multiple tasks and large amounts of information
Ability to maintain orderly systems to ensure accurate, timely and quality responses to inquiries
Effectively prioritize tasks, manage multiple schedules using Microsoft Outlook and other scheduling tools
Strong attention to detail
Ability to develop creative solutions, make last minute decisions, and evaluate strategies for completing tasks
Strong interpersonal, collaborative, and communication skills to respond appropriately in various situations
What is Desired for This Role:
Post high school education
A passion for organization and efficiency while improving processes
Capable in providing structure within a dynamic environment
Experience in a manufacturing environment
Experience working in a global organization, supporting individuals in multiple time-zones
Medevio is committed to providing competitive total compensation and benefits packages. The expected base salary hiring range for this position is between 38.00/hour and $46.00/hour, based upon a full-time schedule. This is a good faith estimate on the applicable range. Base salaries are determined by taking a variety of factors in account, including, but not limited to, candidate qualifications, geographic locations, market conditions and internal equity. This position is bonus eligible, with a target bonus of 10% of base salary depending upon company and individual performance. Our total compensation package also includes eligibility for comprehensive medical, dental, and vision coverage, a 401(k) plan with company match, education reimbursement, paid parental leave and paid time off.
Curious? Apply now!
Heraeus is proud to be an Equal Opportunity Employer. We provide fair and equal consideration to all qualified applicants, regardless of sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other legally protected characteristic. Diversity is at the heart of our Vision, Mission, and Values. We are dedicated to cultivating an inclusive workforce that reflects a broad spectrum of cultures, backgrounds, and perspectives.
Any further questions?
If you need any assistance or have questions, please contact [email protected] or visit our website at jobs.heraeus.com.
ReqID: 57809
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Title: Receptionist/Office Assistant
Company: CAD Construction Inc
Location: Tremont, IL
