Overview
Receptionist / Office Clerk Jobs in Gonzales, LA at The Taylor Group Inc
Candidates must reside in TX.
Overview of Change Matrix
Change Matrix, LLC (CM) is a small, women- and minority-owned business that develops and offers tools and resources to motivate, manage, and measure change in leaders, organizations, and systems. We are seeking a full-time to provide high-level administrative support to the Change Matrix Partners.
Our Vision
Communities are equitable, inclusive, and resilient, supported by integrated and collaborative systems.
Our Mission
We motivate, manage, and measure change to support systems and communities. We partner with clients and communities to identify the focus of change while challenging racism and other isms to lead towards justice.
Our Values
These values guide the work that we do for others, and it is how our company operates. Our expectation is that all individuals who associate with CM will embrace those values and work with each other, and with all our clients, in alignment with CM values.
Justice and Equity: We strive for justice and equity for all people in all environments.
Culture and Diversity: We acknowledge and learn from the histories and experiences of others to shape our understanding of culture and diversity.
Relationships: We build strong relationships based on trust, empathy, and compassion.
Family: We value and prioritize families – both those we serve and our own.
Community: We honor strengths-based, self-determination of individuals, families, and communities.
Excellence and Accountability: We are inspired to bring our best selves to all our work, and we aim for excellence.
Our Approach
In partnership with our clients, we assess the situation, define outcomes, and tailor processes and tools to support and promote our client’s movement from where they are to where they want to be.
Overview of the Position
CM is seeking an experienced and highly organized Executive Administrative Assistant to join our team. The ideal candidate will have exceptional communication skills, strong attention to detail, and the ability to multitask in a fast-paced environment. As an Executive Administrative Assistant, you will provide high-level administrative support to our executives and ensure the smooth operation of our office.
Job Responsibilities
Understand CM vision and mission and become familiar with the CM project portfolio.
Develop an understanding of the ways in which CM Partners work internally and with clients and other audiences.
Provide high-level administrative support and assistance to the Change Matrix Partners and/or other assigned leadership staff
Manage calendars, schedule appointments, and coordinate meetings.
Prepare and transcribe meeting minutes, agendas, and other documents as needed.
Perform clerical and administrative tasks including drafting emails, letters, memos, reports, and other documents for senior staff.
Arrange travel and accommodation for CM Partners.
Handle sensitive and confidential information with discretion.
Receive incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Participate on weekly Communities of Learning, Being, and Doing for the entire CM staff.
Performs other related duties as assigned
Skills
· Excellent organizational skills and attention to detail.
· Excellent time management skills with a proven ability to meet deadlines.
· Ability to function well in a high-paced and at times stressful environment.
· Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
· Ability to handle confidential information with integrity and professionalism
· Familiarity with DocuSign or other electronic signature platforms is a plus
· Experience managing calendars and scheduling using Outlook Calendar
Ideal Candidate
Four years of related experience required
Demonstrated passion and interest that align with CM’s mission and values
Experience in the social services sector, working with non-profit organizations, state, foundation, and federal partners
Ability to manage multiple, simultaneous priorities
Self-starter who takes initiative and offers innovative approaches
Great interpersonal skills and experience supporting and working within a team environment
Ability to communicate with and work as part of a virtual, multi-cultural team
Compensation and Benefits
The compensation for this position is $28.85-$31.25/hour depending on experience.
CM offers an open policy for planned time off (PTO). It is important to CM that team members have time to restore and recharge away from work. The policy is built on trust and collaboration with team members. We also offer five paid holiday days and six days of sick leave.
We offer a contribution to an employer-sponsored health plan upon employment and a retirement plan with matching contributions after six months of full-time employment.
Location and Technology
CM is a virtual company and has team members located across the United States.
Candidates must reside in FL, GA, NV, or TX.
Candidates must have access to a quiet workspace that has adequate internet connectivity that supports online presentations and collaborative work.
Change Matrix provides Mac computers for team members. In addition, $100 will be offered annually for reimbursement of technology repairs and updates.
Change Matrix offers a $125 per month stipend to offset phone and internet charges.
Job Type: Full-time
Pay: $28.84 – $31.25 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Professional development assistance
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Application Question(s):
Please describe why you want to work at Change Matrix.
Briefly describe your experience: 1) Navigating confidential situations and 2) Working with leaders with different needs and styles.
Education:
Bachelor’s (Required)
Experience:
Executive administrative support: 4 years (Required)
Ability to Relocate:
Texas: Relocate before starting work (Required)
Work Location: In person
Title: Receptionist / Office Clerk
Company: The Taylor Group Inc
Location: Gonzales, LA
