Overview
Receptionist / Office Coordinator Jobs in Addison, TX at PlaneSmart! Aviation, LLC
Title: Receptionist / Office Coordinator
Company: PlaneSmart! Aviation, LLC
Location: Addison, TX
PlaneSmart! Aviation is a private aviation company supporting Part 91/135 operations. We’re hiring a Receptionist / Office Coordinator who’s professional, upbeat, and organized—someone who can run the front of house, keep the office moving, and jump into light marketing and client-facing tasks when needed.
What you’ll do
Front Desk & Client Experience
- Greet visitors and clients, create a polished first impression
- Answer and route phone calls and emails promptly and professionally
- Assist with light hospitality: beverages/snacks, conference room readiness, basic tidiness
Office Management
- Keep office supplies stocked and organized; manage basic vendor coordination
- Handle mail, deliveries, scheduling with building/airport partners as needed
- Support simple admin tasks: scanning, filing, document prep, basic data entry
Light Sales Support
- Help route inbound charter inquiries to the right team member
- Track inbound leads in a simple log/CRM (as trained) and ensure follow-up happens
- Support client coordination for quotes, availability requests, and trip logistics (as needed)
Marketing / Social Media Support
- Assist with posting and scheduling content (Instagram/LinkedIn/Facebook) using approved brand guidelines
- Capture occasional photos/video around the office/airport/events (as permitted)
- Help coordinate basic email lists, light edits to announcements, and simple marketing tasks
Events & Team Support
- Help plan/coordinate small company events or client-facing hospitality moments
- Assist leadership/team with calendars, meeting prep, and task follow-ups as needed
What we’re looking for
- 1–3 years experience in reception, customer service, hospitality, office admin, or similar
- Strong communication skills (phone confidence is huge)
- Organized, dependable, and able to prioritize without getting flustered
- Friendly and professional demeanor with clients, crews, vendors, and teammates
- Comfortable with basic software: Outlook/Google, Word/Docs, Excel/Sheets
- Bonus if you’ve used Canva, Mailchimp, HubSpot, Salesforce, or social scheduling tools
- Interest in aviation is a plus (you don’t need to know everything—just be willing to learn)
Nice-to-haves
- Basic social media instincts
- Light sales coordination experience (routing leads, follow-ups, CRM notes)
- Event planning/hospitality background
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