Overview
Receptionist & Office Coordinator Jobs in Doral, FL at VSE Aviation
Title: Receptionist & Office Coordinator
Company: VSE Aviation
Location: Doral, FL
SUMMARY: The Corporate Receptionist/Office Administrator serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system. The position requires a great degree of discretion, planning, flexibility, and organization. This role will facilitate positive contact and communications between customers and company staff and perform administrative duties.
Duties & Responsibilities
Responsibilities include, but are not limited to:
- Presents a professional and welcoming image of the company.
- Welcomes all site visitors by greeting them, in person or on the telephone, answering or referring inquiries to the appropriate department.
- Operates 2-line phone system for Corporate and Aviation businesses, ensuring that calls are answered and routed appropriately.
- Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.
- Maintains inventory of office supplies; orders new supplies as needed.
- Manages communications related to facility operations.
- Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
- Maintains security by following procedures; monitoring logbook; issuing visitor badges, etc.
- Provides clerical and administrative support to management.
- Always oversees and maintains reception area in a neat and orderly condition.
- Coordinates Corporate events and functions.
- Other duties as assigned.
